Board Secretary & Governance Officer

We are seeking a highly experienced, professional, and governance-focused Board Secretary & Governance Officer to provide comprehensive Board, Shareholder, and Corporate Governance support within a leading and diversified business group in Qatar.

This is a critical executive support role responsible for ensuring the effective administration of Board and Committee affairs, maintaining the highest standards of corporate governance, safeguarding confidential information, and facilitating seamless communication between the Board of Directors, Shareholders, Executive Management, and key stakeholders.

The successful candidate will play a pivotal role in coordinating Board and Shareholder meetings, preparing executive-level governance documentation and presentations, maintaining corporate records, monitoring governance compliance, and supporting the implementation of governance best practices across the organization.

• Prepare Board and Committee materials by collecting, reviewing, consolidating, and analyzing strategic, financial, operational, and governance information, and transforming it into high-quality Board packs, PowerPoint presentations, executive briefing notes, governance reports, meeting papers, and decision-support documents.
• Coordinate and administer Board of Directors, Committee, and Shareholder meetings.
• Organize Annual General Meetings (AGMs), Extraordinary General Meetings (EGMs), and shareholder communications.
• Prepare and distribute agendas, Board packs, governance reports, and supporting documentation within established timelines.
• Coordinate Board schedules, meeting logistics, attendance confirmations, and communication with Board members and executive stakeholders.
• Maintain shareholder records, approvals, resolutions, and governance documentaion.
• Support the execution and follow-up of Board and Shareholder decisions.
• Maintain and periodically review governance policies, Board Charters, Committee Charters, and Delegation of Authority (DOA) frameworks.
• Support the continuous enhancement of governance frameworks, policies, and best practices.

• Draft and maintain Board minutes, Board resolutions, shareholder resolutions, and governance correspondence.
• Maintain accurate governance records, statutory registers, corporate archives, and official documentation.
• Ensure proper document control, retention, confidentiality, and accessibility of governance-related records.
• Maintain governance trackers, approval records, and authorized signatory registers.
• Manage annual governance calendars, Board schedules, and statutory reporting timelines.

• Monitor and follow up on Board resolutions, approvals, signatures, and action items to ensure timely completions.
• Coordinate governance matters with Executive Management and internal stakeholders.
• Support governance audits, compliance reviews, and governance reporting requirements.
• Liaise with Legal, Compliance, Internal Audit, and external advisors on governance-related matters.
• Monitor governance and regulatory developments and support implementation of applicable require.
• Maintain Board member declarations, conflict-of-interest disclosures, and governance compliance records.

• Provide governance guidance and procedural support to the Board and Executive Management.
• Promote governance excellence and contribute to strengthening the organization's governance culture.
• Support the implementation of governance initiatives and continuous improvement programs.

• Prepare, review, and coordinate governance documentation in both English and Arabic.
• Ensure consistency, accuracy, and professionalism in all governance communications, records, and documentation.

• Bachelor's Degree in Business Administration, Corporate Governance, Law, Management, or a related discipline.
• Professional certification in Corporate Governance, Company Secretarial Practice, or Board Administration is preferred.
• Minimum 8–12 years of relevant experience in corporate governance, board administration, executive office management, or corporate secretarial functions.
• Demonstrated experience supporting Boards of Directors, Executive Committees, and shareholder governance activities.
• Strong experience in preparing board documentation, governance reports, resolutions, meeting minutes, and executive correspondence.
• Advanced proficiency in Microsoft PowerPoint, including the preparation of board presentations, board packs, executive reports, and decision-support materials.
• Proven ability to handle highly confidential corporate and governance-sensitive information.
• Experience with in large corporate groups, holding companies, or regulated environments is highly desirable.
• Experience working within bilingual corporate environments is an advantage.

• Corporate Governance & Board Administration
• Board & Shareholder Meeting…