Procurement Assistant

Responsibilities

• Purchase Order Management
  :
  Raise, track and process Local Purchase Orders (LPOs) according to approved requisitions and departmental needs.
• Supplier Coordination
  :
  Liaise with vendors to negotiate prices, track incoming shipments and resolve delivery or pricing discrepancies.
• Inventory Stock Control
  :
  Monitor stock levels of perishable and non-perishable goods to assist in replenishment planning and prevent shortages.
• Quality Compliance
  :
  Ensure all received F B items meet food safety regulations, health standards and internal quality requirements.
• Record Keeping
  :
  Maintain up-to-date vendor databases, product lists, pricing and purchasing documentation.
• Invoice Verification
  :
  Match delivery notes and supplier invoices against issued LPOs to ensure accurate billing before forwarding to the finance department.

• Experience
  :
  Previous experience in procurement, purchasing or supply chain, ideally within the hospitality or F B industry (hotels, restaurants or cafés).
• Technical Skills
  :
  Proficiency in Microsoft Office (specifically Excel) and familiarity with ERP systems (e.g., SAP, Oracle) or specialized F B procurement software is a major asset.
• Soft Skills
  :
  Strong negotiation, organizational, communication skills; must be able to multitask in a fast-paced environment and meet strict deadlines.
• Product Knowledge
  : A solid understanding of food and beverage commodities, shelf lives and market pricing trends.