Proposal Coordinator

The Proposal Coordinator is responsible for managing and coordinating the preparation, submission, and follow-up of business proposals, tenders, and bids. This role ensures timely and compliant responses to RFPs (Request for Proposals), RFQs, and other client requirements while collaborating with internal teams to produce high-quality, competitive submissions.

• Coordinate the end-to-end proposal development process from initial request to submission
• Review RFP/RFQ documents and summarize key requirements, deadlines, and deliverables
• Collaborate with internal departments to gather required inputs
• Ensure all submissions comply with client requirements and company standards
• Maintain version control and ensure consistency across all proposal documents
• Track submission deadlines and ensure timely delivery of proposals
• Assist in pricing coordination and commercial documentation where required
• Support post-submission activities such as clarifications, presentations, and negotiations
• Maintain records of submitted proposals and track outcomes (win/loss analysis)
• Continuously improve proposal processes, tools, and templates

• Bachelor’s degree in Engineering, Business Administration, or a related field
• 2–5 years of experience in proposal coordination, bid management, or a similar role.
• Experience working with tenders, RFPs, and government or corporate bid processes is an advantage.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills. (English & Arabic)
• High attention to detail and ability to maintain accuracy under tight deadlines.
• Experience in ERP systems (Salesforce) or proposal management software
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Ability to work collaboratively across multiple teams and stakeholders.