Exhibitor Manager

Based in Paris, Effretikon, Basel, Hong Kong, Miami & Doha, we operate as one.

As Exhibitor Manager
, you are the primary liaison for exhibitors at our global fairs, working in close collaboration with their Exhibitor Project Managers (EPM). You will guide exhibitors/Exhibitor Project Managers from concept through completion ensuring technical needs, design elements, and logistical requirements are translated into well-executed, high-quality solutions.

Your role spans project planning and quotations, execution on-site, and post-show reconciliation, delivering a seamless, premium experience at every stage.

• Act as the main point of contact for exhibitors and their EPMs, managing inquiries and translating creative and technical requirements into actionable solutions.
• Oversee the full project lifecycle—from initial booth briefings to final approvals.
• AutoCAD Experience Required for preparing and maintaining comprehensive technical drawings and floor plans, incorporating all exhibitor specifications.
• Generate detailed quotes and budgets, ensure timely approval processes, and secure confirmations to proceed.
• Advise galleries on suitable solutions for lighting, flooring, wall finishes, and custom elements, balancing aesthetics, feasibility, and cost-effectiveness.

• Supervise on-site installation and construction, coordinating closely with suppliers and internal teams.
• Monitor timelines, budgets, and quality standards to ensure deliverables meet or exceed gallery expectations.
• Troubleshoot issues proactively and maintain consistent communication with exhibitors during build‑up and handover.

• Oversee the dismantling process, ensuring efficient and organized breakdown of gallery stands.
• Lead final reconciliations, including the review of delivered services, cost validation, and invoicing.

• Maintain strong alignment with Project Lead, production, logistics, and account teams to ensure cohesive execution.
• Serve as a central communication hub between galleries, internal stakeholders, and external partners throughout all project phases.

• Degree or professional qualification in Architecture, Construction, Event Management, Business Administration, Project Management, or a related field.
• Minimum 3 years of experience in exhibition management, event production, architecture, construction, project management, or a similar environment.
• Proven ability to manage multiple projects simultaneously in a fast‑paced, client‑focused setting.
• Strong stakeholder management and negotiation skills, with experience coordinating suppliers, contractors, and external partners.
• Excellent organizational skills with the ability to manage budgets, timelines, and project deliverables effectively.
• Proficiency in AutoCAD for technical drawing preparation and space planning; experience with Revit, Sketch Up, or similar design software is an advantage.
• Strong command of Microsoft Office applications, particularly Excel, Outlook, Teams, and PowerPoint, and confidence working with digital project management and collaboration tools.
• Familiarity with ERP systems and project management platforms is beneficial.
• Solid understanding of exhibition construction, temporary structures, and technical event production processes.
• Excellent communication and presentation skills, with the ability to build strong relationships across diverse stakeholder groups.
• Exceptional interpersonal skills, demonstrating a collaborative, service‑oriented, and solution‑driven mindset.
• Open‑minded, adaptable, and proactive, with strong problem‑solving abilities and attention to detail.
• Comfortable working in an international environment with clients, suppliers, and colleagues from diverse cultural backgrounds.
• Willingness to travel internationally for up to six weeks per year across Europe, North America, and Asia, with flexibility to work occasional evenings and weekends during event delivery periods.