Executive Assistant

Education Bachelor of Laws (LLB), Bachelor of Commerce, Bachelor of Business Administration(Any, Management), Master of Laws (LLM), MBA/PG Diploma in Business Mgmt

Category Other

We are seeking a high-caliber, multilingual Executive Assistant to operate as a strategic partner to senior leadership, combining executive support with analytical thinking, systems building, and business problem-solving capabilities.

This is not a traditional EA role.

The successful candidate will function as a hybrid of:

• Executive Assistant
• Analyst
• Operator / Junior Chief of Staff

You will be deeply embedded in both business and personal workflows, acting as a force multiplier for executive decision‑making, structuring ambiguity, and driving execution through data, systems, and proactive ownership.

The ideal candidate holds an MBA or strong analytical degree, has project management experience, and thrives in high‑performance, multicultural environments.

• Own and manage the Director’s calendar as a strategic asset, prioritizing based on ROI and impact
• Act as a gatekeeper for communications and decision flow
• Prepare and review high‑level correspondence, reports, and presentations
• Handle confidential and sensitive matters with utmost discretion
• Integrate and manage both professional and personal scheduling seamlessly
• Conduct structured research on markets, companies, and investment opportunities
• Prepare:
  Briefing notes, Business summaries, Decision memos, Translate complex data into clear, actionable insights
• Build simple models, frameworks, and structured outputs to support decision‑making

Design, implement, and optimize workflows across:

• Email, calendar, CRM, and task management systems

Build dashboards and trackers using:

• Notion
• Excel
• Airtable
• or similar tools

Utilize AI tools (e.g., ChatGPT, automation platforms) to:

• Draft communications
• Accelerate research
• Identify inefficiencies and automate repetitive processes

• Track strategic initiatives and ensure execution momentum
• Coordinate across cross‑functional teams and stakeholders
• Translate ideas into structured execution plans
• Ensure timelines, deliverables, and priorities are met

• Draft high‑quality:
  Emails, Investor communications, Internal memos and reports
• Prepare meeting agendas, briefs, minutes, and follow‑ups
• Maintain clear, concise, and executive‑level communication standards

• Manage complex international travel and logistics
• Coordinate meetings, leadership events, and executive engagements
• Handle personal matters with professionalism and confidentiality
• Align personal and business priorities across time zones

MBA (Business / Finance) – Strongly Preferred

• Mathematics
• Computer Science
• Business / Finance
• Commerce
• LLB / Law

3–6 years in:

• Executive support to senior leadership
• Consulting / investment / startups / operations

Experience in project management and business analysis is required

Prior experience with Athena or similar high‑performance EA environments is a strong advantage

• Microsoft Office / Google Workspace
• Excel / Google Sheets (data handling & analysis)

• AI tools and workflow automation
• Basic no‑code / systems thinking (preferred)

• Strong written and verbal communication skills
• Ability to synthesize complex information clearly

• Strategic thinking and structured problem‑solving
• High level of ownership and accountability
• Ability to manage multiple priorities simultaneously
• Strong analytical and decision‑support capability
• High attention to detail and excellence
• Discretion, professionalism, and integrity

• You will drive decisions, not just support them
• You will build systems, not just manage tasks
• You will operate as a junior Chief of Staff / strategic operator
• Exposure to high‑level decision‑making and business strategy

• Increase in executive time spent on high‑value activities
• Speed and quality of decision support
• Reduction in operational inefficiencies
• Quality of output (reports, briefs, communication)
• Ability to independently manage workflows and priorities