Accounts Payable Clerk

About Four Seasons

Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world‑class employee experience and company culture.

At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.

Indulge in a glamorous beachfront home at Four Seasons Resort and Residences at The Pearl‑Qatar – offering a new Four Seasons experience in Doha. Whether for a short vacation or a long‑term stay, enjoy residential comfort in our expansive apartments and residences, each with a full kitchen and breathtaking views of the city or sea. Connect to the lively social scene at our seven restaurants and bars, soon to showcase Joël Robuchon, and enrich your lifestyle at our Loulou Spa, the beach and pools.

Intuitive Four Seasons service sets the new standard for luxury beachfront living in Doha.

• Maintain a system of purchase orders, receipts, invoices, and cheque requests to promptly support, document and process payment for all hotel payables.
• Ensure that all vendors are paid according to the agreed terms and Four Seasons policies and procedures.
• Maintain alphabetical files by vendor containing complete invoices and backup attached to cheques for efficient access after payment.
• Keep all filing current and ensure all payments are made correctly with the correct authorization, evidence of receipt, invoice or delivery slip, and Accounts Payable stamp.
• Process all Accounts Payable invoices and manual cheques through the computer system.
• Complete wire authorization forms for wire transfer and ensure they are signed by two authorized signatories (from Groups A &
  
  B) and that all applicable backup supports the transfer.
• Ensure all standing orders for electronic disbursements are approved in accordance with normal payment procedures and signed by the cheque signatories; maintain a list with payment details and route for approval each month.
• Verify and process expense reports and petty cash reimbursements ensuring compliance with key controls.
• Forward all stop payment and void cheques to the Staff Accountant / Assistant Director of Finance for journalizing.
• Reconcile vendor statements with reconciling items and resolve discrepancies directly with the vendor.
• Prepare manual cheques if directed by the Director of Finance or Assistant Director of Finance.
• Run month‑end reports to close the Accounts Payable cycle.
• Accrue goods received and services provided that are not yet invoiced and maintain accurate outstanding liabilities for other accruals.
• Prepare journal entries for accrual of invoices received after closing and for goods and services received but not yet invoiced.
• Maintain a separate file for purchases of operating equipment items and capital items under the direction of the Assistant Director of Finance.
• Assist in the preparation of all Accounts Payable documentation for microfilming on an annual basis if needed.
• Maintain an approved vendor listing file.
• Answer telephones, record messages accurately, and file documents and reports.
• Perform additional duties as assigned by the Director of Finance or Assistant Director of Finance.
• Verify that all invoices are supported by approved purchase orders, receiving documentation and authorized management approval.
• Verify prices, quantities and extensions against purchase order and initial the invoice when verified; bring discrepancies to the Assistant Director of Finance.
• Understand tax laws related to sales tax, use…