Head of ; Qatarization

Job Summary

• Research and lead travel arrangements to ensure compliance with local and international visa and travel regulations, including accommodation, to promote incident-free travel for company staff and guests.
• Lead negotiations with outsourcing companies to secure best services at lowest cost.
• Assist in implementing travel policies for cost efficiency without compromising service quality.

• Arrange flight, hotel, and transportation bookings for business trips & trainings inside and outside Qatar.
• Amend employee travel requests on short notice, including beyond working hours.
• Provide on-call services beyond business hours for employees or clients in transit or difficulty.
• Coordinate with travel agents and airlines for bookings.
• Develop and distribute itineraries for large groups.
• Maintain relevant files and distribute travel directions.

• Ensure travel arrangements meet high quality standards at lowest cost.
• Negotiate corporate discounts with hotels and travel agents.
• Review invoices, process payments, reconcile expenses.
• Process employee travel expenses and determine eligibility for refunds.
• Prepare monthly, quarterly, and yearly reports on travel trends.
• Assist in preparing travel section budget and monitor financial performance vs. budget.

• Provide staff with destination and travel information.
• Stay updated on latest travel procedures, regulations, and cultural differences.
• Update Director, Administration Services on serious or complex travel issues.
• Review and propose amendments to internal travel policy.
• Perform other duties and manage priorities with minimal guidance.

• 8+ years in Business Travel Management.
• Strong experience in travel budgeting and procedures.
• Good organizational and business process knowledge.
• Proficient in MS Office and strong computer skills.

• Bachelor’s degree in Tourism, Hospitality Management, or related field.

• Excellent time management and organizational skills.
• Strong negotiation skills, tact, and integrity.
• Strong oral and written communication in Arabic and English.
• Ability to work under pressure while maintaining accuracy.

Direct Report: Director, Administration Services

Main Interfaces: All QD employees, Travel Agencies, Consultancies, Airlines, Hotel Groups.