Wedding Executive

Job Description Duties and Responsibilities of a Wedding Executive

• Meet with prospective and confirmed wedding clients to understand their requirements, preferences and budget
• Provide information about wedding packages, venues, menus and hotel services
• Promote the hotel's wedding venues and packages
• Prepare quotations, contracts and event proposals
• Secure bookings and follow up with potential clients
• Coordinate all aspects of wedding planning including ceremony, reception, decor, entertainment, and catering
• Develop detailed event timelines and schedules
• Liaise with florists, photographers, decorators, entertainers, transportation providers and other vendors
• Ensure vendors comply with hotel policies and event schedules
• Work closely with the banquet, kitchen, housekeeping, front office, engineering and security departments
• Ensure all departments are informed of event requirements
• Provide exceptional customer service throughout the planning process
• Respond promptly to client inquiries, requests and concerns
• Supervise wedding setup and ensure all arrangements meet the client’s expectations
• Monitor the event to ensure smooth operations and resolve any issues immediately
• Monitor event expenses and ensure they remain within the agreed budget
• Process payments, invoices and final billing
• Conduct pre-event inspections of the venue and facilities
• Ensure high standards of cleanliness, presentation and service
• Obtain client feedback after the wedding
• Address complaints professionally and identify opportunities for service improvement
• Maintain accurate client records, contracts and event documentation
• Prepare event reports and maintain sales records
• Participate in wedding fairs, hotel promotions and marketing campaigns
• Build relationships with wedding planners, travel agencies and corporate partners to generate business

• Educational
  
  Qualifications:
  
  Bachelor's degree or diploma in Hospitality Management, Hotel Management, Tourism Management, Event Management, Business Administration, or a related field. Additional certification in wedding or event planning is an advantage.
• Experience: 1-3 years of experience in hotel banquets, event planning, wedding coordination, or hospitality sales. Experience working in a 5-star hotel or resort is preferred. Proven experience in coordinating weddings and social events is an asset.
• Arabic speaking is an advantage.
• Excellent communication and interpersonal skills.
• Strong customer service and relationship management skills.
• Sales and negotiation abilities.
• Organizational and multitasking skills.
• Strong attention to detail.
• Problem-solving and conflict resolution skills.
• Time management and ability to work under pressure.
• Ability to work independently and as part of a team.