Talent Acquisition & HR Coordinator

Position Summary

The Talent Acquisition & HR Coordinator is responsible for supporting the hotel's recruitment activities, onboarding process, HR administration, and employee welfare initiatives. The role works closely with the Assistant Talent Acquisition Manager / Assistant HR Manager to attract, recruit, and retain talented colleagues while ensuring an exceptional candidate and employee experience in line with the hotel's standards and values.

Reports to:

Assistant Talent Acquisition Manager / Assistant HR Manager

• Bachelor's Degree or Diploma in Human Resources, Business Administration, Hospitality Management, or a related field.
• Minimum 2–3 years of experience in Talent Acquisition and Human Resources, preferably within a luxury hotel or hospitality environment.
• Strong knowledge of recruitment processes and HR administration.
• Excellent communication, interpersonal, and organizational skills.
• Strong attention to detail with the ability to manage multiple priorities.
• Proficient in Microsoft Office and HR systems.
• Good command of spoken and written English.
• Ability to maintain confidentiality and handle sensitive information with professionalism.

• Talent Acquisition
• Support the end-to-end recruitment process from vacancy approval through onboarding.
• Source candidates through recruitment platforms, agencies, referrals, career fairs, and other recruitment channels.
• Screen applications and conduct initial interviews.
• Coordinate interview schedules between candidates and hiring managers.
• Prepare offer letters, employment contracts, and recruitment documentation.
• Maintain regular communication with candidates throughout the recruitment process to ensure a positive candidate experience.
• Coordinate recruitment activities with agencies, universities, and external partners.
• Maintain recruitment trackers, candidate databases, and recruitment reports.
• Support employer branding initiatives, career fairs, internship programmes, and recruitment campaigns.
• Ensure all recruitment activities comply with company policies and local labour regulations.
• HR Administration
• Support the onboarding and orientation process for all new colleagues.
• Prepare employment-related letters, certificates, and HR documentation.
• Maintain accurate employee records and personnel files.
• Coordinate travel arrangements and onboarding requirements for new joiners where applicable.
• Assist colleagues with HR-related administrative requests.
• Coordinate with the PRO regarding visa-related documentation and onboarding requirements when required.
• Maintain HR reports, trackers, and documentation in an accurate and timely manner.
• Ensure confidentiality of all employee records and information.
• Employee Welfare & Engagement
• Support the planning and coordination of colleague engagement activities, celebrations, recognition programmes, and well‑being initiatives.
• Assist in welcoming new colleagues and ensuring they have a positive onboarding experience.
• Build positive relationships with colleagues and provide guidance on general HR-related matters.
• Support internal communication by preparing HR announcements, posters, and colleague communications.
• Promote the hotel's values, culture, and a positive working environment.
• Compliance & Administration
• Ensure all recruitment and HR documentation is maintained in accordance with company standards and local legislation.
• Support the preparation of monthly HR and recruitment reports.
• Maintain recruitment and employee records accurately within HR systems.
• Continuously identify opportunities to improve recruitment and HR administrative processes.
• Ensure compliance with hotel policies, procedures, and confidentiality standards.
• Other Duties
• Attend meetings, training sessions, and departmental briefings as required.
• Maintain a professional appearance and represent the Human Resources Department positively at all times.
• Support cross-functional HR projects and initiatives when required.
• Carry out any other reasonable duties assigned by the Assistant Talent Acquisition Manager, Assistant HR Manager, Human Resources Manager, or Director of People & Culture.