Payroll & Admin Officer

The Payroll & Admin Officer is responsible for payroll processing and day-to-day HR and administrative activities, including employee records, benefits and entitlements, HR-related expenses, company insurance, utilities, and travel arrangements. The role ensures accurate records, timely processing, and effective coordination with relevant departments and service providers.

• Prepare and process monthly payroll, including attendance, overtime, allowances, deductions, and other approved adjustments.
• Maintain accurate employee, attendance, leave, and payroll records in the HRMS.
• Monitor and maintain employee benefits and entitlements, including leave, allowances, air tickets, and other applicable benefits.
• Process leave settlements, final settlements, and other employee-related payments.
• Prepare standard HR documents and correspondence.
• Monitor employee contracts, probation periods, and document expiry dates.
• Support employee onboarding, offboarding, and other HR administrative requirements.
• Maintain accurate and confidential employee and payroll records.

• Manage HR petty cash, reimbursements, and supporting documentation.
• Review and reconcile HR and Administration-related company card statements and transactions.
• Coordinate with Finance on payroll, payments, and HR-related expenses.

• Monitor and coordinate the renewal and administration of company insurance policies.
• Manage and monitor company utility and service accounts, including electricity, water, telecommunications, and internet.
• Coordinate and arrange employee air ticket bookings and approved business travel in accordance with company policy.
• Maintain trackers for payments, renewals, contracts, insurance, utilities, and other administrative requirements.
• Liaise with employees, internal departments, vendors, and external service providers as required.
• Maintain proper records and supporting documentation for administrative transactions.
• Perform other HR and administrative duties as assigned.

• Bachelor's degree or diploma in Human Resources, Business Administration, Accounting, or a related field.
• Minimum 5 years of relevant experience in payroll, HR administration, or general administration.
• Good knowledge of Microsoft Excel and HR/payroll systems.
• Strong numerical, organizational, and reconciliation skills.
• High attention to detail and ability to manage multiple deadlines.
• Good communication and coordination skills.
• Ability to handle confidential information professionally.
• Knowledge of Qatar Labour Law and local payroll practices is an advantage