SE Operations Coordinator

Company Profile

Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work‑class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, entertainment, material handling, aerospace, science, and renewable energy industries.

Support the Service Excellence Operations Manager with delivering equipment and personnel required to support local operations. Ensure the planning, mobilization and demobilization activities are efficiently and effectively directed and supported.

• In conjunction with Global Mobility, locate personnel as required to meet specific project assignments.
• Work with Global Mobility to ensure timely mobilization/demobilization of personnel to meet project requirements (Schedulink).
• Coordinate with HR and Global Mobility to obtain any required medicals, visa, and OI general HSE, Code of Conduct and Sumtotal training prior to traveling to the work site.
• Perform required site inductions and gate passes.
• Coordinate personnel competency assessments including training certification and renewals, client‑specific training, inductions, and gate passes.
• Ensure all current and new hire training certification is uploaded into Sumtotal.
• Arrange accommodation for personnel when in-country, prioritising staff house accommodation.
• Coordinate with other region operations coordinators to share personnel as and when required, maximising utilisation.
• Assist Operations Manager with personnel recruitment, preparing the required forms for any positions required (RAF/NHF).
• Provide HR with inter‑regional movement of personnel, and daily reports when required.
• Assist Operations Manager with preparing permanent and ad‑hoc leaver forms.
• Train and coach personnel with time entry and expense reporting (Crew Time and Peoplesoft).
• Assist Operations Manager with raising requisitions within Peoplesoft for approval.
• Report any HSE observations when applicable.
• Report any Cost of Poor Quality (COPQ) observed for continuous improvement.
• Prepare project lists and documents for client approval.
• Personnel mobilization management.
• Timesheet and client worksheet control.
• Rotation scheduling.

• Other duties as assigned.
• Quality improvements.
• HSE improvements.

This position has no direct supervisory responsibilities. However, direct contact with technicians and project teams to deliver information on mobs etc. out of hours and weekends is likely.

• Bachelor’s degree in project management, business management or related field, or equivalent combination of education and experience.
• Previous experience with planning, organising and administering activities and personnel.
• Previous Integrity Management experience including personnel logistics.
• Strong working knowledge of MS Office applications.
• Basic understanding of Non‑Destructive Testing (NDT).

• Ability to establish and maintain cooperative working relationships.
• Ability to work in a team environment, remaining attentive to ideas, recognising responsibilities, and actively participating with others to accomplish assignments and achieve desired goals.
• Knowledge of department’s policies, rules, regulations, business goals, vision, organisational structure, culture, philosophy, operating principles and values, etc.
• Ability to establish and maintain project priorities.
• Identifies what needs to be done and takes action before being asked or required.

This position is considered OFFICE, which is characterised as follows.

• Almost exclusively indoors during the day and occasionally at night.
• Occasional exposure to airborne dust in the workplace.
• Work surface is stable (flat).

The physical demands described here are representative of those that must be met by an…