Facilities Management Consultant

Job Description :

Facilities Management Consultant Position Details

• Job Title: Facilities Management Consultant
• Department: Facilities Management
• Location: Qatar
• Employment Type: Full-Time
• Reporting To: Facilities Manager / Operations Manager

We are seeking an experienced Facilities Management Consultant to oversee and coordinate facility operations, ensuring the efficient delivery of maintenance, administrative, logistics, and support services. The successful candidate will supervise contractors and service providers, monitor facility performance, ensure compliance with contractual requirements, and support continuous improvement initiatives. The role requires strong leadership, operational planning, vendor management, and reporting capabilities to maintain safe, functional, and cost-effective facilities.

• Supervise the daily operation and maintenance of facilities to ensure uninterrupted business operations.
• Coordinate preventive and corrective maintenance activities for buildings, utilities, and infrastructure.
• Ensure facilities comply with health, safety, environmental, and regulatory requirements.
• Conduct routine inspections to identify maintenance requirements and operational improvements.
• Monitor facility conditions and recommend enhancement initiatives.

• Supervise contractors, vendors, and outsourced service providers.
• Monitor contractor performance against agreed Service Level Agreements (SLAs) and Key Performance Indicators (KPIs).
• Ensure contractor compliance with contractual obligations, safety standards, and quality requirements.
• Coordinate contractor schedules and verify completion of assigned work.
• Review contractor reports, invoices, and work completion documentation.

• Coordinate administrative, logistics, transportation, housekeeping, security, mailroom, and other facility support services.
• Ensure efficient allocation of facility resources and support services.
• Maintain accurate facility records, asset registers, and maintenance documentation.
• Support office relocations, workspace planning, and facility utilization activities.

• Monitor facility performance indicators and prepare operational reports.
• Develop periodic management reports highlighting maintenance activities, contractor performance, operational issues, and recommendations.
• Track budgets, maintenance costs, and service delivery performance.
• Prepare presentations and management reports using Microsoft Office applications.

• Coordinate facility improvement projects and maintenance schedules.
• Assist in developing maintenance plans and operational procedures.
• Participate in facility audits, inspections, and risk assessments.
• Recommend process improvements to enhance operational efficiency and reduce costs.

• Ensure compliance with company policies, local regulations, and facility management best practices.
• Support emergency preparedness, business continuity, and incident response activities.
• Promote a safe working environment by ensuring adherence to HSE policies and procedures.

• Bachelor's Degree in:
  • Facility Management
  • Business Administration
  • Public Administration
  • Industrial Engineering
  • Logistics
  • Or a related discipline.

• Minimum 7 years of experience in:
  • Facility Management
  • Administration
  • Logistics
  • Support Services
• Minimum 3 years in a supervisory, coordinator, or team leadership role.
• Experience managing multi-disciplinary facility operations is preferred.

• Facility Management Operations
• Building Operations & Maintenance Coordination
• Preventive & Corrective Maintenance Planning
• Contractor & Vendor Management
• Service Level Agreement (SLA) Monitoring
• Key Performance Indicator (KPI) Monitoring
• Administrative Coordination
• Logistics & Support Services Management
• Budget and Cost Monitoring
• Report Preparation & Documentation
• Risk Assessment & Compliance
• Problem Solving & Decision Making
• Team Leadership & Coordination
• Excellent Organizational Skills
• Strong Communication & Interpersonal Skills
• Time Management & Multitasking