Gallery Manager

Reporting & Management Structure

Reports to the Director, Commercial Art & Design and oversees operational execution across collection management, day-to-day operations, and design buying. Manages workflow coordination of two Gallery Associates, performance standards, and compliance with art handling and documentation protocols. Will act as primary operational lead in the Director's absence.

Role requirements:

• Act as the primary registrar for the gallery, overseeing all artwork and design object records, supporting the Director with provenance documentation (as necessary) and condition reporting.
• Maintain the gallery inventory management system, ensuring accurate cataloguing, inventory tracking, and digital archiving of artworks, design objects and client data.
• Coordinate incoming and outgoing rentals, consignments and sales, including contracts, insurance, shipping documentation, customs clearance and courier coordination.
• Conduct packing specifications and installation requirements.
• Manage insurance coverage and risk mitigation for artworks in transit, storage and on display.
• Liaise with artists, collectors and shipping partners to ensure professional handling and compliance with international museum standards.

• Provide oversight of day-to-day gallery operations, establish and manage with Director; operational policies, workflows and systems across front-of-house, back-of-house, vault storage, exhibition and consultancy delivery.
• Coordinate operational planning for exhibitions, events, private views and VIP appointments in collaboration with the Director and Marketing team.
• Manage relationships with external vendors and service providers including fabricators, facilities, security, and maintenance contractors.
• Oversee Gallery Associate workflows including scheduling, task delegation, performance standards, and art handling protocols.
• Act as deputy operational contact in the Director's absence for logistics, staffing and client-facing matters.
• Contribute to strategic planning, budgeting and forecasting related to roster artworks, design items and operations.

• Lead acquisition procedure for the design gallery, sourcing design-related retail items, books, objects, and limited-edition design works aligned with the Gallery Director's curatorial and commercial strategy.
• Present purchasing, inventory mix, and stock levels to the procurement team.
• Build relationships with local, regional and international designers, studios, manufacturers, and suppliers.
• Manage purchase orders, pricing structures, and margin frameworks for design inventory.
• Track stock levels, sales performance, and replenishment strategies for design objects.

• Conduct targeted artist and artwork research, including availability, pricing, provenance, commission and exhibition history.
• Support Director with formatted materials for inclusion in proposals, reports, and presentations.
• Act as a primary point of contact with galleries and artists on designated projects.
• Prepare inventories, proposals, and logistics plans for large-scale art consultancy commissions.
• Liaise with clients, architects, and commercial galleries regarding onsite artwork handling.

• Ensure compliance with international best practices in collection's care, customs regulations and anti-money laundering documentation where applicable.
• Maintain an accurate inventory record in coordination with the Director.
• Produce quarterly and annual reports on inventory stats, movement, and risk management.

Required Qualifications:

• Minimum 8+ years experience in a commercial gallery, museum or art logistics environment with collections management and sourcing responsibilities.
• Demonstrated buying/procurement experience in museum or commercial gallery related enterprise.
• Expert knowledge of international artwork handling, documentation, shipping and insurance processes.
• Experience with collections management systems (Art Logic, Arternal, Art Base, TMS or similar).
• Strong commercial awareness and understanding of the art market and design sector.
• Proven ability to manage multiple projects with high attention to detail and discretion.
• Degree or equivalent certification/experience in Art History, Museum Studies, Fine Art or related field.

Key

Skills:

• Exceptional organizational and documentation skills.
• Strong negotiation and vendor management abilities.
• Detail-oriented with a risk-aware and compliance-focused mindset.
• Excellent problem-solving skills.
• Discreet, professional, and trusted with high value work and confidential client data.