Bid Specialist

We are seeking a detail-oriented and proactive Bid Specialist to manage the end-to-end tendering and proposal lifecycle for IT staffing cybersecurity products and related technology solutions across the Qatar market The ideal candidate will have hands-on experience navigating government and semi-government procurement portals preparing compliant technical and commercial proposals and coordinating closely with sales technical and finance teams to ensure timely accurate bid submissions

• Track identify and evaluate relevant tender opportunities on government and semi-government procurement platforms e g Ariba in-house portals and via direct client RFPs RFQs
• Review tender documents thoroughly to assess eligibility compliance requirements technical scope and submission deadlines
• Prepare and submit fully compliant technical and commercial bid packages within stipulated timelines
• Coordinate procurement of tender bonds performance bonds and other mandatory documentation commercial registration tax cards ICV certificates etc
• Maintain a tender tracker pipeline with key dates status and follow-ups
• Draft format and finalize technical proposals commercial proposals and Business Requirement Documents BRDs tailored to client tender specifications
• Prepare compelling company profiles case studies and capability statements to support bid submissions
• Ensure all proposals align with tender requirements formatting guidelines and compliance checklists
• Liaise with technical OEM partners for cybersecurity products to gather accurate product specifications pricing and technical documentation for inclusion in bids
• Conduct requirement-gathering sessions with clients and internal stakeholders to accurately capture IT staffing needs and cybersecurity product solution requirements
• Translate client requirements into structured BRDs and scope-of-work documents
• Act as a coordination point between sales technical procurement and finance teams throughout the bid and post-award process
• Support the sales team with pricing inputs vendor quotations and commercial structuring for bids
• Coordinate with OEMs vendors partners for cybersecurity product quotations and technical datasheets
• Prepare and issue sales invoices follow up on payment schedules and maintain accurate commercial records
• Assist in preparing purchase orders delivery notes and other transactional documentation as needed
• Ensure all submissions comply with client-specific and Qatar market regulatory procurement requirements
• Maintain organized records of submitted bids awarded contracts and related correspondence
• Provide regular status reports on bid pipeline win loss tracking and upcoming opportunities to management

• Bachelor's degree in Business Administration, IT, Engineering, or a related field
• 2–4 years of relevant experience in bid management, proposal writing, or tender coordination — preferably within IT staffing, cybersecurity, or technology solutions in the Qatar market
• Proven experience navigating Qatar government/semi-government tendering processes and procurement portals
• Strong understanding of IT staffing models and cybersecurity product/solution offerings (a plus, not always mandatory)
• Experience preparing BRDs, technical/commercial proposals, and invoicing documentation

• Excellent written and verbal communication skills in English (Arabic is an advantage)
• Strong proficiency in MS Office (Word, Excel, PowerPoint) — advanced Excel skills preferred for commercial workings
• Strong attention to detail and ability to manage multiple bid deadlines simultaneously
• Good coordination and stakeholder management skills across sales, technical, and finance functions
• Ability to work under pressure with tight tender submission timelines
• Analytical mindset with strong requirement-gathering and documentation skills

• Familiarity with local Qatar procurement bodies (e.g. Supreme Committee, Ministries, semi-government entities)
• Prior exposure to cybersecurity OEM partnerships (e.g. Fortinet, Palo Alto, Crowd Strike, etc.)
• Knowledge of ICV (In-Country Value) certification processes
• Valid Qatar driving license (if site visits/client meetings are required)