2) Payroll Accounting Specialist

Payroll Accounting Specialist

Qualifications:

1. Bachelor's Degree or equivalent experience with training in accounting and bookkeeping procedures.

2. Five (5) years' experience required or ten (10) years preferred in finance, accounting, or payroll office performing accounting or accounting related duties. Recognition of verified professional accounting, finance, payroll, and related experience obtained both within and outside of public school systems for salary placement.

3. Must meet background clearance requirements as specified by Alabama statutes and State Board of Education regulations.

Salary Level: Level 7

FLSA Status:
Non-Exempt

Reports To:

Accounting Supervisor

Terms of Employment:
Salary and benefits shall be paid consistent with the system's approved compensation plan. Length of the work year and hours of employment shall be those established by the system.

Required

Duties and Responsibilities:

1. Performs specialized accounting duties for a specific function as assigned under the direction of the Accounting Supervisor to ensure accurate and timely preparation, processing, and reporting in accordance with local policies, state and federal regulations, and generally accepted accounting principles (GAAP).

2. Compiles and maintains financial information related to assigned area(s) of responsibility and performs accounting duties specific to supporting district department and program operations, including payroll, accounts payable, accounts receivable, cash receipting, federal programs, Child Nutrition Program, local school bookkeeping support, insurance/employee benefits, purchasing, fixed assets, etc.

3. Uses approved systems and software to record, reconcile, and examine details of financial transactions from a variety of sources in general and subsidiary records, journals, and ledgers for accuracy and compliance; prepares consolidating entries as required.

4. Analyzes and reviews discrepancies, traces errors, makes corrections, and reports issues as needed to the Accounting Supervisor to ensure timely resolution.

5. May assist with preparing bank deposits, reconciling bank statements, and monitoring account balances and related financial activity to ensure allocations are accurate and compliant with established guidelines; may assist with other bank-related functions as requested, including preparing ACH file, bank transfer letters, etc.

6. Prepares a variety of reports and other documentation and ensures timely submission to appropriate organizations and agencies to meet established deadlines.

7. Provides support and assistance as needed during state and federal audit reviews to ensure the availability of requested financial documentation and information.

8. May contribute to the development, maintenance, and distribution of standardized department documentation and communications as needed.

9. Follows established procedures to compile and maintain accurate and complete files and records for the purpose of recording fiscal activities, maintaining audit trails, and complying with applicable guidelines and regulations.

10. Attends meetings as appropriate to present and discuss information related to school system financial matters.

11. Participates in professional learning opportunities and in-service training programs as assigned.

12. Performs other duties as may be assigned to the position by law, by the local school superintendent and local board of education, and by rules and regulations of the State Board of Education and the local government.

Payroll:

1. Computes salary adjustments for school system employees resulting from new hires, terminations, resignations, retirements, and other employment status changes, as well as step advancements, supplements, stipends, benefits enrollment, wage garnishments, various deductions, tax adjustments, overtime, leaves of absence, etc.; works with the Human Resources department to accurately process and verify payroll adjustments.

2. Reviews and validates school-level employee timecard information and identifies potential and existing issues; notifies school bookkeepers of needed corrections and missing documentation.

3. Ensures the completion and processing of…