Administrative Assistant-AA

SUMMARY:

The Administrative Assistant position provides administrative, client, and facility support to the regional Engineering organization. Working under the direct supervision of the Regional leadership, this position takes the lead responsibility to ensure the day to day office operations are organized and functional.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Input information accurately from a variety of sources into computer database

Provide general administrative and clerical support including but not limited to mailing, scanning,

and copying

Review incoming and outgoing data for completeness and correctness

Prepare and modify documents including correspondence, reports, drafts, memos and emails

Ability to meet established deadlines and deliver requested information in a timely manner

Perform other duties as assigned by management.

COMPLEXITY OF WORK:

Semi-routine; majority of work covered by established procedures.

RELATIONSHIP OUTSIDE WORK GROUP:
Exchange of information, which occasionally requires tact and/or diplomacy.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. REGULAR ATTENDANCE is required.

2. EDUCATION and/or EXPERIENCE

EDUCATION

· Required High school degree or GED.

· Preferred Associates degree (AA or equivalent from two-year college or technical school).

Experience

1-3 Year(s) Experience in administrative support

LANGUAGE

SKILLS:

A. Ability to read and interpret documents such as procedure manuals, operational procedures, etc.

B. Ability to write simple correspondence.

MATHEMATICAL

SKILLS:

1. Ability to apply concepts of basic algebra and geometry.

REASONING ABILITY:

A. Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.

B. Ability to deal with problems involving few concrete variables in standardized situations.

OTHER

SKILLS AND ABILITIES:

· Required computer skills and knowledge of relevant software

· Required knowledge of operation of standard office equipment

· Required knowledge of clerical and administrative procedures and systems such as filing and record keeping

· Preferred knowledge of principles and practices of basic office management

· Self-Motivated and able to work independently

· Team and customer orientated

· Able to manage multiple tasks and provide leadership to other team members

PHYSICAL DEMANDS:
The physical demands described here are representatives of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

A. How much on the job time is spent in the following physical activities?

· Stand Up to 1/3 (Occasionally)

· Walk Up to 1/3 (Occasionally)

· Sit 2/3 and more (Regularly)

· Talk or Hear 1/3 to 2/3 (Frequently)

· Use Hands to Feel, Handle or finger tools or controls 2/3 and more (Regularly)

· Climb or balance None

· Stoop, Kneel, Crouch or crawl Up to 1/3 (Occasionally)

· Reach with Hands and Arms Up to 1/3 (Occasionally)

· Taste or Smell None

B. Does this job require that weight be lifted or force to be exerted? If so, how much and how often?

· Up to 10 Pounds Up to 1/3

· Up to 25 Pounds None

· Up to 50 Pounds None

· Up to 100 Pounds None

· More than 100 Pounds None

C. Does this job have any special vision requirements?

☒Close Vision (clear vision at 20 inches or less)

☒Color Vision (ability to identify and distinguish colors)

WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· Wet, humid conditions (non- weather)
None

· Work near moving mechanical parts None

· Work in high, precarious places None

· Fumes or airborne particles None

· Toxic or caustic chemicals None

· Outdoor weather conditions None

· Extreme cold (non-weather) None

· Extreme Heat (non-weather) None

· Risk of electrical shock None

· Work with explosives None

· Risk of radiation None

· Vibration None

While performing this job, the noise level in the work environment is:

Moderate Noise (Examples: business office with typewriters, and or computer printer, light traffic

NOTE:

This job description is not intended to be all-inclusive. Employee may perform other related duties as required to meet the ongoing needs of the organization.

Pike Engineering is an equal opportunity employer

EOE/Minorities/Females/Vet/Disabled

Pike Engineering is a Non-Union Company