Executive Administrative Assistant

Responsibilities

• Manages confidential, strategic, and business critical information
• Coordinates meetings and events (onsite and offsite), reserves and prepares facilities, prepares necessary materials and distributes minutes of meetings
• Completes complex projects
• Keeps abreast of all technology used by department and troubleshoots any issues
• Manages leader's email inbox
• Initiates routine and non‑routine correspondence and memoranda
• Prepares reports and presentations
• Coordinates details related to business travel
• Completes expense reports
• Schedules and maintains calendar of appointments
• Greets and directs visitors
• Answers and directs incoming calls
• Resolves routine and complex inquiries
• Assists with scanning, copying, faxing, filing, mailings, and other similar tasks
• Receives and distributes mail
• Orders supplies and equipment
• Acts as a resource to associates with less experience
• May provide back up to other Administrative Assistant associates for coverage and/or additional assistance needed

• High School Diploma or GED
• Seven (7) years of administrative experience
• Ability to deal well with changing assignments and priorities
• Ability to maintain confidentiality
• Ability to perform duties with high level of autonomy
• Ability to work in a fast‑paced work environment
• Ability to work under pressure and meet deadlines
• Advanced skills with Microsoft Office (Excel, Word, PowerPoint, Outlook, etc.)
• Attention to detail
• Customer service oriented

• High School Diploma
• GED