Administrative Assistant - Groups; Madison Campus

SUMMARY

Provides administrative support as needed to fulfill the overall goals and objectives of the Adult Groups Team including all demographics from 18 years old and up. This position will highly rely on a proactive support and hospitality mindset. Supporting the Adult Groups Team staff, Adult Groups servant leaders, and our church body as they engage in a pathway of discipleship. This role will lead the way in all things support relating to Adult Groups, Essentials, Jesus Centered Life, and Be The Church.

• Learn
  • Pursue a growing relationship with Jesus through consistent time in God’s Word and prayer.
  • Continually grow in your understanding of the Jesus-Centered Life (salvation, identity, life, and authority in Christ).
  • Remain teachable and hungry, seeking feedback, learning from others, and developing both spiritually and professionally.
  • Cultivate awareness of God’s presence in everyday life, listening to the Holy Spirit and responding in obedience.
• Live
  • Practice and model the rhythms of Be the Church (Grow, Pray, Connect, and Share).
  • Pursue emotional health by engaging in self-awareness, addressing past wounds, and cultivating honest, healthy relationships.
  • Practice healthy rhythms, prioritizing your relationship with Jesus and your family.
  • Embody a life of integrity and surrender, allowing your private life with God to shape your work.
• Lead
  • Take ownership of disciple-making by supporting and strengthening environments where people can take their next step toward a Jesus-Centered Life.
  • Leverage your role, systems, and responsibilities to remove barriers and create clarity, helping both staff and the church move forward in the Discipleship Pathway (Essentials → JCL → Be the Church).
  • Contribute to life-change by bringing your skills, organization, and follow-through to your work, knowing that what you build and manage helps others lead and shepherd more effectively.
  • Build people through your influence—encouraging, supporting, and serving teammates and Servant Leaders in ways that help them grow and thrive.
  • Measure success not only by task completion, but by how your work contributes to disciples being formed and multiplied across the church.
• Embrace the Culture
  • Value and embody the staff values, which we call the 7 H’s:
    Humility, Honor, Honesty, Hunger, Holy Spirit, Health, and Harmony.
  • Communicate clearly, honestly, and proactively in a way that builds trust, unity, and momentum.
  • Work in alignment with the church vision and leadership.
  • Participate fully in the life of your campus or team, contributing to the unity, health, and shepherding of the faith family.

• Organize, prioritize, and execute routine office duties:
  • Calendar Management, such as schedule appointments.
  • Email correspondence.
  • Develop a system for organizing files and records.
  • Coordinate mailings.
  • Photocopy and laminate, as necessary.
  • Regularly ensure attendance data is accurate for data reporting.
  • Confirm set-up and prepare meeting spaces prior to meetings to ensure orderly appearance.
  • Keep room signs updated for any areas needed by the Adult Groups Team.
  • Perform other general office duties for the Adult Groups Team.
• Coordinate or assist in calendar requests utilizing Rock:
  • Assists with and submit event checklists as needed.
  • Maintain calendar in Rock.
  • Update person profiles as needed.
  • Create registration forms and maintain registrants.
  • Formulate data views used for communication and reporting.
  • Utilize Rock to communicate to small groups leaders and members.
• Order curriculum and resources, as requested:
  • Submit quarterly orders for Adult Groups.
  • Order curriculum for Equipping Groups.
  • Order all resources needed for our Discipleship Pathway (Essentials, JCL, BTC).
• Maintain a portion of the Adult Group Ministry budget:
  • Prepare purchase orders and submit check requests.
  • Track and balance the monthly expenses to budget.
  • Reconcile VISA statements and receipts for Adult Groups Pastor.
  • Prepare and submit mileage logs for Adult Groups Pastor.
• Utilize Rock to help Adult Groups Ministry maintain accurate, up-to-date records:
  • Build groups.
  • Develop group rosters.
  • Make leader assignments.
  • Assist Adult Groups Pastor to track…