Maintenance Scheduler​/Planner

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Primary Function (Revised and Expanded)

The Planner/Scheduler, Maintenance is primarily responsible for improving workforce productivity and work quality by anticipating and eliminating potential delays through meticulous planning, scheduling, and coordination of maintenance resources, materials, and equipment access. This role is the critical link between identified maintenance needs and their effective, cost‑efficient execution. Performs all work in compliance with company policies, NCC Animal Welfare Guidelines, and local, state and federal policies, laws and regulations.

Responsibilities

and Tasks (Revised and Prioritized) I. Planning, Scheduling, and Work Order Management

• Evaluate the maintenance work order load and meticulously plan and schedule work using planning software for daily, weekly, or longer terms to maximize efficiency and enhance productivity.
• Develop and maintain a sufficient backlog of ready work orders for mechanics, ensuring all necessary materials, tools, and documentation are available before the work is scheduled.
• Re‑prioritize scheduled work promptly in response to emergencies, availability of parts, and equipment status to ensure efficient use of maintenance team member time.
• Create detailed work orders (W/O), ensuring all required information (e.g., equipment numbers, maintenance classifications, budget item codes, shutdown requirements, etc.) is accurate and complete.
• Coordinate access, permits, and Lock‑Out/Tag‑Out (LOTO) requirements for complex or system‑critical tasks.

II. Procurement and Inventory Coordination

• Materials Coordination:
  Proactively identify and coordinate the ordering and tracking of all materials required for planned work orders.
• Status Accountability:
  Maintain and distribute a clear, accurate, and up‑to‑date status log of all outstanding material orders, confirmed ETAs, and any expected delays to the Maintenance Supervisor.
• Receiving Verification:
  Work closely with the Storeroom/Receiving to confirm that ordered materials are received correctly, inspected for damage, and are staged or kitted for upcoming scheduled work.
• Parts House Oversight:
  Provide operational and procedural oversight to the maintenance parts house (storeroom/store), focusing on inventory accuracy, organization, and adherence to established parts issuance and return protocols.

III. Preventative and Predictive Maintenance (PM/PdM)

• Develop, generate, and update equipment Preventative Maintenance (PM) schedules, adjusting frequencies as needed to meet changing conditions (i.e., run times, production schedules, etc).
• Actively participate in developing and updating predictive, preventative, and condition‑based maintenance programs and criteria for installed operational equipment; reviews criteria and participates in monitoring and evaluating effectiveness.
• Run and distribute a monthly open item report verifying all open items are up to date.

IV. Data Management and Ancillary Support (Legitimate Other Duties)

• Maintain comprehensive data records and files of work performed, cost, etc. for effective analysis.
• Bill of Materials (BOM) Management:
  Create, verify, and update comprehensive spare parts lists (BOMs) for critical equipment within the CMMS.
• Maintenance Library Management:
  Maintain and organize technical manuals, schematics, and vendor documentation for the maintenance team.
• Tooling & Kitting:
  Manage the preparation and organization of specialized tools and parts kits for scheduled work orders.
• Shutdown Coordination:
  Provide in‑depth planning and scheduling support for major plant shutdown or turnaround events.
• Perform all work in compliance with company policies, NCC Animal Welfare Guidelines and local, state and federal policies, laws and regulations.

Qualifications

• Education:
  
  High school diploma or equivalent.
• Experience &
  
  Skills:
  • Intermediate computer skills required.
  • Excellent verbal skills and ability to comprehend and effectively communicate in English required.
  • Highly effective interpersonal communication skills sufficient to communicate and interact effectively with all levels within the organization.
  • Excellent…