Payroll Specialist

Payroll Specialist I

Douglas Unified School District District Office - Douglas, Arizona. (Open in Google Maps)

Job : 5634709

Final date to receive applications: Posted until filled

Posted: Apr 08, 2026 6:00 AM (UTC)

Starting Date: Immediately

Position Type: Full-Time

Salary: $18.38 Per Hour

SUMMARY: Oversees all sensitive confidential payroll data as requested. Verifies the bi-weekly processing of payroll. Follows payroll department procedures to insure accuracy in processing and adherence to generally accepted payroll standards.

• File all payroll paperwork into employee files
• Verifies payroll data and leave plan against contractual salary placement
• Verifies all required employment documents, including paperwork for new, existing, and exiting employees
• Computes a variety of information related to payroll vouchers. Executes and monitors payroll calculation programs; reconciles and posts data to payroll records
• Balances and reconciles the payroll changes for accuracy
• Performs balance of contract calculations for resigning employees
• Reconciles transactions for over payments, reversals, and voids
• Process various irregular payments, such as supplemental pays, Prop 301, stipends, sick leave payouts
• Sort and distribute employee checks
• Process vendor checks, make tax payments and transmit direct deposits
• Interfaces with District employees regarding payroll inquiries
• Investigates employee information for County, Federal, and State and other agencies related to garnishments, tax-sheltered annuities, child-support payments, tax levies, employment earnings, retirement, wages lost
• Compiles data and prepares quarterly and year-end reports, e.g. W-2’s, Federal Tax 941 Filing, AZ State A-1 Tax Filing, AZ State New Hire Reports, U.S. Labor Reporting
• Performs Ending Payroll Verifications, Check Member Eligibility, Bi-weekly Reporting with the Arizona State Retirement System
• Performs monthly TSA reporting
• Performs quarterly and annually payroll reporting for the Medicaid Cost Reporting
• Import and reconcile substitute time worked reported through AESOP

• Ability to operate standard office equipment and 10 key adding machine
• Knowledge of generally accepted payroll practices
• Knowledge of data usage, including research, collection, analysis, synthesis, interpretation, and reporting
• Ability to communicate effectively verbally and in writing
• Ability to do detailed mathematical computations
• Ability to maintain confidentiality
• Ability to work cooperatively and courteously with staff, students, parents and community members
• Knowledge of applicable Federal and State laws, district procedures and Board policies