Assistant Director of Facilities

Assistant Director of Facilities

Position Summary:

The Assistant Director of Facilities is responsible for providing oversight and leadership for day-to-day facilities operations and facilities project management, maintaining staffing and project vendor work scheduling and recordkeeping, ensuring consistent performance standards and workplace safety, overseeing building automation systems and maintenance management programs, manages teams to maintain safe, functional and sustainable learning environments, complies with federal, state and local regulations, and collaborates in developing strategic planning and budgeting.

Duties and Responsibilities:

Within the scope of college policies and procedures, this position:

• Oversees daily activities for maintenance, construction, groundskeeping, custodial services and work process documentation; develops and implements effective and efficient protocols to ensure quality outcomes and timely work completion; provides leadership and supervision of facilities team members, participates in the hiring process, mentoring, professional development and performance evaluations
• Manages the operation, maintenance, repair and installation of centralized and de-centralized heating and cooling, solar, well water and wastewater systems; mentors staff on expectations and standards; evaluates work procedures, tool usage and equipment operation to minimize inefficiencies and avoid potential hazards; ensures preventative and corrective action work orders are effectively utilized, and updated as conditions warrant
• Collaborates with faculty and staff on work order and construction activity scheduling and progress updates; responsive to urgent needs within scope of authority; keeps supervisors informed and seeks guidance as required
• Participates in construction project design and planning; reviews construction drawings to determine work scope, equipment and material needs, and collaborates with stakeholders; coordinates and executes in-house construction activities and contracted services; uses project management software to manage workflow, material procurement and costs; complies with federal, state and local building, environmental and safety regulations
• Supervises all facilities control and monitoring systems, including heating and cooling, lighting, electronic access, elevator, emergency power, well water, wastewater, and irrigation control systems; performs assessments, identifies potential issues based on historical preventative and corrective maintenance records; develops and recommends protocols for energy and resource conservation
• Aids in the development and maintenance of technical and engineering documents, drawings, and construction specifications; establishes and communicates consistent performance standards, facilities infrastructure and workplace safety; makes recommendation to standardize, modernize and replace equipment
• Responds to emergency calls, tasks and work orders, as required
• Performs other related duties as assigned

General Expectations:
Employees are expected to accomplish assigned duties in an efficient, effective and competent manner and to strive for improvement and excellence in all work performed. Additionally, employees must understand the comprehensive role of the community college and cooperate and work harmoniously with students, faculty and staff, and the public. Employees will follow all college policies, rules, regulations and guidelines as they relate to this position.

Education and Experience ;

Knowledge, Skills and Abilities:

Bachelor's degree in Construction Management, Engineering, Applied Science, or related field from an institution accredited by an institutional accrediting body of higher learning recognized by the US Department of Education, AND Five (5) years of experience in facilities management position, including serving in a supervisor role for at least two years or other related job positions, AND Two (2) years of experience in project management and database software.

Possess a valid state issued driver's license and must meet and maintain a driving record to be approved for coverage under the college's motor vehicle insurance policy. Other formal training schools and certifications are a plus. Preference may be given to individuals who possess the ability to communicate in Spanish and English, verbally and in writing. An equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved may be considered.

Knowledge, Skills and Abilities:

Knowledge of and ability to follow college policies and procedures. Knowledge of maintenance and operation of HVAC equipment, including boilers, chillers, cooling towers, and associated system equipment. Knowledge of commercial building trade skills, including, but not limited to, plumbing, electrical systems and control systems. Knowledge and use of equipment monitoring and control programs. Knowledge of preventative maintenance and computerized…