Administrative Assistant School of Nursing

Job Title:

Administrative Assistant for the School of Nursing

Location:

SGSC - Douglas Campus (Main)

Regular/Temporary:
Regular

Full/Part Time:
Full-Time

Job

Provide administrative and clerical support to the School of Nursing.

• Reports and correspondence – Gather information and prepare various reports and correspondence; research and resolve issues; maintain records in the SON for Georgia Board of Nursing, National League for Nursing, Accreditation Commission for Education in Nursing (ACEN), and Southern Association of Colleges and Schools Commission on Colleges.
• Other job-related duties as assigned – Perform all other related duties as assigned.
• Budget tracking and coordination – Assist Dean, SON with management of the academic unit budget; provide budget tracking and coordination; complete departmental requisitions (DRs) and maintain liability insurance for nursing faculty and students as well as memberships in professional nursing organizations.
• Administrative support duties – Perform a variety of administrative support duties such as typing, filing, recordkeeping/data compilation/data entry, preparing and processing forms, calendar management and scheduling, processing incoming and outgoing mail, processing all applications for the SON programs, notifying nursing applicants of deficiencies in application documents and notifying them of acceptance or denial into the program, maintaining academic unit records of all meetings conducted;
  
  ordering textbooks and ancillary materials for instructors through SGSC bookstore; processing travel/expense vouchers, customer service, and supply inventory management.
• Plan and coordinate projects and events – Plan and coordinate projects, events, and special activities such as orientations, consultations, exam proctoring, Career Days, etc; coordinate classroom assignments and meetings with facilities management.
• Specialized technical duties – Perform specialized technical duties and coordinate processes; assist the webmaster with updates from the SON on the web page to reflect current and accurate information; assist students in the HESI A2 admission testing registration and pulls student reports for all nursing applicants; assist students in the process of applications for the National Council of State Boards of Nursing NCLEX-RN licensure examination, Cogent Criminal Background Checks, and Pearson-Vue Testing registration;
  
  operate various office machines such as photocopier, scanner, fax, and personal computer.
• Maintain file systems – Copy, compile, and maintain basic file systems for fiscal and academic records; enter and/or compute data using addition, subtraction, multiplication, and division; compare items against a standard.
• Development of data and databases – Assist in the development and maintenance of data and databases.
• Advise others – Advise others on processes, procedures, and services; resolve policy-related or procedural problems; assist faculty with student advisement, schedule entry into Banner during scheduled academic advisement, ROAR, SOAR.
• Review and verify documentation – Review and verify documentation for completeness and compliance with policies and procedures.

• Educational Requirements – High School Diploma or equivalent.
• Experience – Two (2) years of related work experience.

US $35,000 annual base salary plus benefits.

• Ability to maintain administrative, fiscal, and academic records, some of which are confidential.
• Ability to make routine arithmetical computations and tabulations accurately.
• Ability to establish and maintain effective working relationships with institution officials, administrators, and employees.
• Ability to exhibit a positive attitude and to deal with coworkers, students, faculty, staff users tactfully and courteously to maintain effective service-oriented relationships.
• Ability to communicate effectively and follow oral and written instructions.
• Considerable knowledge of business English, spelling, punctuation, and arithmetic.
• Considerable knowledge of Microsoft Office software suite (Word, Excel, PowerPoint, Access) and Outlook.
• Consi…