Administrative Assistant School of Nursing

Job Title: Administrative Assistant for the School of Nursing

Location: SGSC - Douglas Campus (Main)

Regular/Temporary: Regular

Full/Part Time: Full-Time

Job : 298568

Provide administrative and clerical support to the School of Nursing, including managing reports, correspondence, budget coordination, academic records, and project planning.

• Gather information and prepare reports and correspondence; research and resolve issues; maintain records for the SON with Georgia Board of Nursing, National League for Nursing, ACEN, and Southern Association of Colleges and Schools Commission on Colleges.
• Assist Dean, SON with academic unit budget management, tracking, and requisitions; manage liability insurance for nursing faculty and students and memberships in professional nursing organizations.
• Perform administrative duties such as typing, filing, data entry, form processing, calendar management, mail handling, application processing, and notification of applicants regarding deficiencies, acceptance, or denial.
• Order textbooks and ancillary materials through SGSC bookstore; process travel/expense vouchers, customer service, and supply inventory management.
• Plan and coordinate projects, events, and special activities (orientations, consultations, exam proctoring, Career Days, etc.) and coordinate classroom assignments, meetings, and facilities management.
• Perform technical duties, assist webmaster with website updates, and support students with HESI A2 registration, NCLEX‑RN licensure application assistance, background checks, and testing registration.
• Maintain file systems, compile and organize fiscal and academic records, and perform basic data calculations.
• Assist in the development and maintenance of data and databases.
• Advise others on processes, procedures, and services; resolve policy‑related issues; assist faculty with student advisement and enrollment activities (Banner, ROAR, SOAR).
• Review and verify documentation for completeness and compliance with policies and procedures.
• Perform other related duties as assigned.

• Educational Requirements: High School Diploma or equivalent combination of education and experience.
• Required Experience: Two (2) years of related work experience.
• Skills and Knowledge: Customer service skills; proficiency in Microsoft Office (Word, Excel, PowerPoint, Access) and Outlook; modern office practices and equipment; web page building; SGSC and USG systems; basic arithmetic calculations; and data management.
• Abilities: Maintain confidential records; perform routine arithmetical computations accurately; establish effective working relationships; exhibit a positive attitude; handle coworkers, students, faculty, and staff tactfully; communicate effectively and follow oral and written instructions.

Proposed Salary: $35,000 annual base salary plus benefits.

Employment is contingent upon successful completion of a background check and eligibility verification. The position may require a credit check if using a purchasing card or working with cash. Completion of SGSC annual compliance training is required. The employee must be able to perform duties without reasonable accommodation.

• This is not a supervisory position.
• The position does not have any financial responsibilities.
• No driving responsibilities.
• The role is not considered a position of trust.
• No purchasing card (P‑Card) is required.
• No travel is required.
• No security clearance is required.

South Georgia State College provides equal employment opportunities to all employees and applicants without regard to race, color, sex, sexual orientation, gender identity or expression, national origin, religion, age, veteran status, political affiliation, or disability. Individuals requiring reasonable accommodations may notify Human Resources.