DEPUTY CLERK

Deputy Clerk

Starting salary range: $50,668.80 to $55,040.04, depending on experience. FLSA status:
Nonexempt, hourly. Employee classifications:
Fulltime.

Job summary:

The Deputy Clerk is responsible for performing various clerical duties as needed to expedite the efficient and effective delivery of public services afforded through the office of the County Clerk. Other duties and responsibilities may be assigned.

Essential duties and responsibilities:

• Interdepartmental collaboration:
  Assists with all general duties, collection of fees, and customer service aspects of the County Clerk's Office including but not limited to: vehicle titles and title applications; security agreements/UCCs; marriage licenses and applications; recording of legal documents; indexing, lien searches, research; processing of accounts payable and fixed assets. Participate in the development and implementation of goals, objectives, policies, and priorities for the Clerk's Office.
  
  Follows directions and works under supervision for moderately complex duties with significant and critical time constraints; duties typically follow a consistent pattern and are generally governed by law. Interprets, explains, and applies the laws and policies pertaining to the County Clerk's office functions.
• Public relations:
  Answers the telephone and assists the public in a courteous manner; provides assistance and general information on office functions; routes calls to other staff and/or departments as needed. Maintains absolute confidentiality of information and data.
• Accounts payable:
  Assist with the coordination of County action in the accounts payable, and account reconciliation processes. Learn and perform a variety of routine and repetitive clerical accounting duties related to the processing, maintaining, and preparing of accounts payable, accounts receivable, account reconciliation, and related tasks. Ensure the adherence to law and established policies, including security and integrity protocols, in all tasks.
• Elections administration (These duties may be assigned at the County Clerk's discretion):
  Assist with the coordination of County actions in the electoral process, including preparation of ballots and public notices; absentee ballot processes; and election judge hiring and training. Assists with and become proficient in the work methods, techniques, and use and operation of election equipment; assists with the preparation of voting equipment and conduct of all public testing and audits; assists with the transportation of all election equipment during elections.
  
  Registers voters; maintains information on computerized voter registration system; generates and maintains election records as assigned. Accepts applications for candidate filings, PAC filings and statements of expenditures; maintains comprehensive records on all required filings; conduct Special Elections and coordinate with other departments as needed. Assists with the preparation of all election materials for Primary and General Elections, as well as all post-election requirements;
  
  assists with ensuring all election requirements, deadlines, and tasks are met as required by law. Ensures the adherence to established election laws and policies, including security and integrity protocols.

Core competencies:

In an effort to create organizational clarity, and to empower its employees, Converse County has identified seven core competencies that all elected officials and employees are expected to meet in order to help fulfill the mission of Converse County. It is expected that all elected officials and employees will meet their responsibilities as detailed below, including observable commitment to the mission of Converse County and these values.

• Communication:
  Expresses ideas and thoughts both verbally and in written form; exhibits good listening and comprehension; keeps others adequately informed; selects and uses appropriate communication methods; demonstrates active listening skills.
• Cooperation:
  Establishes and maintains effective relations; displays positive outlook and pleasant manner; exhibits tact and consideration; offers assistance and support to co-workers; works cooperatively with supervisor and co-workers; collaborates effectively with other departments as needed; adapts to changes in work environment, procedures, and assignments; manages competing demands; accepts criticism and feedback; changes approach/method to best fit the situation/work assignment.
• Customer service:
  Displays courtesy and sensitivity; manages difficult / emotional customer situations; responds promptly to customer needs; meets commitments; solicits customer feedback to improve service; shows consideration for internal and external customers by upholding confidentiality and privacy of information and data obtained through the course of work.
• Dependability:
  Consistently reports to work on time ready to begin work; responds promptly to requests for service and assistance; follows instructions, responds to management…