Accounting Specialist

Position Summary

The incumbent is responsible for basic accounting activities and the application of basic accounting practices and principles in support of a section, division, or department fiscal function. In addition, the incumbent conducts some research and makes recommendations regarding policies and procedures related to tuition and student accounts.

• Maintain and reconcile a variety of ledgers and accounts, conduct audits.
• Conduct research, draft materials and make recommendations to the campus Business Manager regarding tuition and student account policies and procedures; investigate student queries and appeals.
• Prepare a variety of reports on financial activities and status for budget preparation and monitoring.
• Ensure accurate codes and charges for all encumbrances and disbursements.
• Interact with vendors, State agencies, and the public to answer questions and resolve account and billing discrepancies.
• Train, assign, and review the work of clerical employees performing related duties when needed.
• Evaluate effectiveness of current workflows and recommend changes; serve on inter‑departmental committees to review and coordinate campus processes.
• Perform other related duties as required.

• Knowledge of principles and practices of basic accounting.
• Knowledge of State and Federal accounting systems, budgetary processes, and auditing procedures.
• Knowledge of word processing and spreadsheet software, at an advanced level.
• Knowledge of secretarial and office practices, procedures and equipment.
• Ability to train employees.
• Ability to communicate effectively in both written and oral form.

Associate’s degree in a relevant field and two (2) years of relevant experience; or other equivalent combination of education and experience.