Executive Assistant

Assist in administrative/office duties for the department.

• Schedules all meetings and appointments, develops spreadsheets, and maintains a filing system to ensure accurate and easily retrievable documentation of operations, program, and project activities.
• Creates official agency word processing documents; creates and maintains agency databases typically using Access or similar software packages; creates and maintains spreadsheets; creates original presentations using software packages.
• Assures effective coordination of operational functions, establishes tracking and monitoring systems and conducts follow up to ensure effective resolution matters.
• Obtains, organizes and drafts technical and administrative material necessary for public information or departmental use.
• Collects and complies data to prepare reports and provide supporting documentation.
• Analyzes routine operating practices and procedures and makes recommendations to ensure smooth and efficient office operation.

• Strong communication and organizational skills (maintaining records, files, databases).
• Ability to effectively communicate with internal and external partners using various forms of communication.
• Ability to think strategically, have a good sense of time management, and attention to detail.