Legal Admin. Specialist -III - Misdemeanor Trial Unit; Casual​/Seasonal

Summary Statement

The Criminal Division seeks a Legal Administrative Specialist to provide administrative support to Deputy Attorneys General prosecuting crimes in the Misdemeanor Trial Unit (Court of Common Pleas), in Sussex County. In addition to general administrative support duties are to include setting up files, running criminal record checks, typing various information, requesting reports, answering discovery, managing calendars, filing documents, and preparing subpoena lists.

This position will also be part of the rotation schedule as backup coverage to the main Criminal Division Receptionist in the event of an absence.

The ideal candidate must be detail-oriented, well organized and possess strong computer skills and be proficient in Microsoft Word; must possess excellent spelling, grammar and proofreading skills; must be able to handle multiple tasks in a fast-paced work environment with the ability to pay attention to detail; must be able to interact professionally with members of the public, including victims, defendants and defense attorneys;

must be able to answer telephones and take accurate messages. Knowledge of DELJIS, LEISS and Enforcer is desired, but is not required.

Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.

• Applies agency laws, rules, regulations, policies, and procedures in maintaining and processing agency information.
• Serves as a liaison with the public, clients, agency staff and others to exchange information and explain agency services, laws, rules, regulations, policies, and procedures.
• Assures effective coordination of operational functions for assigned unit/attorneys.
• Arranges for the delivery of legal paperwork.
• Types correspondence and legal paperwork.
• Schedules, coordinates, and confirms court dates, appointments, interviews, intakes, and meetings.
• Establishes tracking and monitoring systems and conducts follow up to ensure timely resolution of matters.
• Maintains and controls data and/or filing systems to ensure effective, accurate and easily retrievable legal documentation.

Applicants must have education, training and/or experience demonstrating competence in each of the following areas:

OR

Applicants must have education, training and/or experience demonstrating competence in each of the following areas:

OR