Legal Admin. Specialist -III​/Misdemeanor Trial Unit - Kent County *repost​/internal

Introduction

Delaware's Attorney General, the State's chief law enforcement officer, has a broad responsibility to combat crime, uphold civil rights, safeguard families, fight fraud, and protect consumers in the First State.

In meeting this mission, Attorney General Kathy Jennings is supported by teams of talented lawyers and staff in the Criminal, Civil, Family, Fraud and Consumer Protection, and Civil Rights and Public Trust Divisions. Each of the more than 500 staff who work in the Office of the Attorney General are dedicated to serving all Delawareans with integrity and passion.

Deputy Attorneys General, with critical support from criminal special investigators, victim service specialists, paraprofessionals, and administrative staff, prosecute criminal cases, enforce consumer laws, provide counsel to state agencies, ensure the public's access to open government, protect the abused, and much more.

The Criminal Division seeks a Legal Administrative Specialist to provide clerical/administrative support to Deputy Attorneys General prosecuting crimes in the Misdemeanor Trial Unit, in Kent County. In addition to general administrative support, duties are to include setting up files, running criminal record checks, typing various information, requesting reports, answering discovery, managing calendars, filing documents, and preparing subpoena lists. This position will also be part of the rotation schedule as backup coverage to the main Criminal Division Receptionist in the event of an absence.

Recruitment has been reposted In-house/Internal to recruit for a second anticipated vacancy

• Applies agency laws, rules, regulations, policies, and procedures in maintaining and processing agency information.
• Serves as a liaison with the public, clients, agency staff and others to exchange information and explain agency services, laws, rules, regulations, policies, and procedures.
• Assures effective coordination of operational functions for assigned unit/attorneys.
• Arranges for the delivery of legal paperwork.
• Types correspondence and legal paperwork.
• Schedules, coordinates, and confirms court dates, appointments, interviews, intakes, and meetings.
• Establishes tracking and monitoring systems and conducts follow up to ensure timely resolution of matters.
• Maintains and controls data and/or filing systems to ensure effective, accurate and easily retrievable legal documentation.

• Possession of an associate’s degree or higher.
• Knowledge of legal terminology.
• OR
• One year of experience in coordinating office activities such as planning/coordinating meetings or conferences; tracking workflow and follow up; composing meeting notes; directing clients/customers; explaining services to the public and customers/clients; establishing or maintaining filing/record systems.
• One year of experience in document processing which includes reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies and procedures; resolve deficiencies; interpret information; and track and monitor activities.
• One year of experience in using standard computer software programs for word processing, spreadsheets or databases.
• Six months experience in using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data.
• Knowledge of legal terminology.

• Possession of a bachelor’s degree or higher.
• OR
• Three years of experience in coordinating office activities such as planning/coordinating meetings or conferences; tracking workflow and follow up; composing meeting notes; directing clients/customers; explaining services to the public and customers/clients; establishing or maintaining filing/record systems.
• Three years of experience in document processing which includes reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies and procedures; resolve deficiencies; interpret information; and track and monitor activities.
• Three years of experience in using standard computer software programs for word…