Facilities Admin Specialist

** Job Description*
* Provide building and office management services for economy of operation and maximum usage of facilities and equipment. Work with external vendors to develop and implement facilities plans. Review vendor contracts, onsite vendor performance, timely work order completion, and construction related activities. Participate in collaborative space planning efforts with internal resources and user groups. Prepare and monitor annual property budget and other related costs in facility planning.

This position will interface with both senior management as well as individual contributors.

** Responsibilities*
* Logistics & Shipping/Receiving

Manage all site shipping and receiving, including packages, freight, and vendor deliveries

Coordinate delivery schedules and dock access with vendors and internal teams

Maintain accurate logs and chain-of-custody documentation when required

Support inventory tracking for operational and facility-related materials

Operations Coordination & Administration

Schedule site visits, vendor activities, and facility-related work

Process administrative paperwork including purchase requests, work orders, invoices, and service documentation

Maintain organized records for site operations and compliance tracking

Distribute and manage incoming/outgoing mail and internal deliveries

Workplace & Site Support

Coordinate on-site meetings, employee engagement activities, and site events

Assist with planning logistics for trainings, leadership visits, and team gatherings

Order, organize, and manage site catering (including lunches and special events)

Maintain break rooms, kitchens, and common areas with regular restocking of supplies

Monitor and replenish office and facility consumables

Vendor & Visitor Coordination

Serve as a point of contact for non-technical vendors and service providers

Support visitor logistics including badging coordination and meeting support

Ensure vendors follow site processes and scheduling expectations

Disclaimer:

** Certain U.S. based or U.S. customer or client-facing roles may be required to comply with applicable requirements, such as immunization/occupational health mandates, and/or drug testing requirements.*
* ** Range and benefit information provided in this posting are specific to the stated locations only*
* US:
Hiring Range in USD from $33.94 to $67.88 per hour; from: $70,600 to $141,200 per annum. May be eligible for equity.

Oracle maintains broad salary ranges for its roles in order to account for variations in knowledge, skills, experience, market conditions and locations, as well as reflect Oracle's differing products, industries and lines of business.

Candidates are typically placed into the range based on the preceding factors as well as internal peer equity.

Oracle US offers a comprehensive benefits package which includes the following:

1.
Medical, dental, and vision insurance, including expert medical opinion

2.
Short term disability and long term disability

3.
Life insurance and AD&D

4.
Supplemental life insurance (Employee/Spouse/Child)

5.
Health care and dependent care Flexible Spending Accounts

6.
Pre-tax commuter and parking benefits

7.
401(k) Savings and Investment Plan with company match

8.
Paid time off:
Flexible Vacation is provided to all eligible employees assigned to a salaried (non-overtime eligible) position. Accrued Vacation is provided to all other employees eligible for vacation benefits. For employees working at least 35 hours per week, the vacation accrual rate is 13 days annually for the first three years of employment and 18 days annually for subsequent years of employment.

Vacation accrual is prorated for employees working between 20 and 34 hours per week. Employees working fewer than 20 hours per week are not eligible for vacation.

9.
11 paid holidays

10.  Paid sick leave: 72 hours of paid sick leave upon date of hire. Refreshes each calendar year. Unused balance will carry over each year up to a maximum cap of 112 hours.

11.  Paid parental leave

12.  Adoption assistance

13.  Employee Stock Purchase Plan

14.  Financial planning and group legal

15.  Voluntary benefits including auto, homeowner and pet insurance

The role will generally accept…