Administrative Assistant - Office of President Job Dover area,Delaware USA,Administrative/Clerical

Provide administrative support to the Special Assistant to the President. The Administrative Assistant will provide smooth, efficient daily support for the Office of the President. This role requires professionalism, absolute discretion and confidentiality, and the ability to effectively engage with faculty, staff, students, and external stakeholders.

Provide professional verbal and written communication with internal and external constituents

Manage calendars, schedule appointments, and coordinate meetings

Arrange travel as needed

Respond to inquiries via phone, email, and in person

Process incoming correspondence and route appropriately

Maintain organized electronic and paper filing systems

Develop tracking systems and conduct follow-ups to ensure timely resolution of matters

Prepare reports (monthly, quarterly, annual) and routine correspondence

Process invoices, requisitions, purchase orders, and manage office supplies

Collect and analyze data as assigned

Support University events and initiatives

Assist in improving office procedures

Perform other related duties as assigned

Required Knowledge, Skills, and Abilities

The individual in this job must possess these skills and abilities or be able to explain and demonstrate that they can perform the essential functions of the job, with or without reasonable accommodation using some other combination of skills and abilities:

Must exhibit excellent customer service and interpersonal skills

Knowledge of executive office protocols and general office procedures

Must possess strong multitasking, organizational, and communication skills – both verbal and written

Knowledge of grammar, punctuation, spelling, and composition

Intermediate to advanced knowledge of Microsoft Office Suite (Excel, Word, PowerPoint; Access preferred)

Ability to interpret and apply policies and procedures

High attention to detail and ability to work effectively under pressure

Ability to maintain confidentiality and exercise sound judgment

Education, training, and/or experience equivalent to a Bachelor’s degree. Associate or Bachelor’s degree in Business Administration or related subject a plus.

A minimum of 3 years previous work experience supporting C-suite level executives

One or more years of successful experience in managing, analyzing, and reporting using Microsoft Excel, Microsoft Word, Access, and PowerPoint. One or more years of successful experience in Delaware state accounting system (DFMS) and/or Banner Software a plus.

Criteria for Evaluation

Demonstrate knowledge of the DSU Fundamentals.

Completion and quality of work according to established guidelines and timelines.

Reliable attendance, punctuality, and work results.

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