Office Manager - Air Quality

Introduction

The Division of Air Quality monitors and regulates emissions to the air in Delaware.

This position provides the administrative support necessary to oversee daily operations and efficient functioning of the Division of Air Quality  position supports the Division Director and various operational areas of the office. The office manager coordinates back‑up support for the Division's Grantham Lane office. Key duties include providing administrative support to the Division Director and staff, document preparation, logging, process tracking, database management, file organization, public contact, placing legal notices, scheduling public hearings, and scheduling interviews for hiring.

• Plans, coordinates, and manages all aspects of regional, county, division, or department level office operations.
• Interprets, explains, and ensures compliance with state, federal, or other relevant laws, rules, regulations, standards, policies, and procedures.
• Manages administrative support, communications, and support services, including fleet management, forms/records management, facilities management, inventory, equipment maintenance and repair, mail distribution, and other agency‑specific functions.
• Conducts research and analyzes data to make recommendations on personnel, staff coverage, workflow, cost reduction, recordkeeping, performance standards, equipment, and supply utilization, or other functions supported. May assist with onboarding and training of new employees.
• Ensures deadlines and performance measures are met, monitors workflow to adjust priorities, and recommends improvements.
• Oversees and manages record‑keeping systems or logs to file, track, and retrieve documents.
• Maintains and participates in modernization of information systems or databases.
• Drafts, manages, and distributes communications and other materials for public and/or internal use.
• Manages office supplies and equipment. Troubleshoots less complex technology or equipment errors/issues and contacts appropriate vendor or information technology personnel to resolve as needed.
• Supports contracting and procurement processes, and monitors adherence to budgets, applicable agreements, grants, or contracts; notifies supervisor of issues. May assist with budget preparation and monitoring.
• Uses automated information systems and computer software to enter, update, modify, delete, retrieve, and report on data.
• Performs other related duties as required.

• Six months' experience in evaluating office operations such as workflow, priorities, and performance and making recommendations for improvements.
• Two years' experience in performing administrative specialist work such as composing official documents, drafting and distributing communications or other materials, tracking and resolving issues with workflow, assisting with research, special projects or data/information management, or other similar work in support of administrative, technical, program, and/or office operations.
• Two years' experience in using standard computer software/applications to create documents, develop spreadsheets, or maintain/update databases.
• Two years’ experience in collecting, compiling, and evaluating data from multiple sources to prepare reports, letters, or other administrative documents.
• One year of experience in providing guidance and consultation to management, customers, and others on administrative matters.

DNREC does not provide sponsorship for holders of H-1B visas. Applicants must be legally authorized to work in the United States. The State of Delaware participates in the Federal E-Verify system. All new hires must possess a valid driver's license (not suspended, revoked, or cancelled). All new hires are required to report to the Statewide New Employee Orientation on their first day of employment.

To learn more about the comprehensive benefit package please visit our website at (Use the "Apply for this Job" box below)..

Accommodations are available for applicants with disabilities in all phases of the application and employment process. For assistance, call  or email jobs.

The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression.