Executive Administrative Assistant – DE Residential

Job Overview

Are you highly organized, detail-oriented, and someone who naturally stays one step ahead? Do you enjoy helping leaders stay focused, organized, and on track in a fast-moving environment? Ken Crest is seeking an experienced Executive Administrative Assistant to support the Executive Director of our Delaware Adult Residential Services program. This position plays a key role in helping ensure the smooth operation of a large residential services division that supports adults with intellectual and developmental disabilities (IDD).

The ideal candidate is proactive, dependable, and able to manage multiple priorities while maintaining a high level of professionalism and confidentiality. Experience working in IDD residential services, healthcare, human services, or a nonprofit setting is preferred. Candidates who may not have direct IDD experience but are eager and able to quickly learn the field are strongly encouraged to apply.

• Manage the Executive Director's calendar, priorities, meetings, and daily workflow.
• Serve as a primary point of contact between the Executive Director and internal and external stakeholders.
• Prepare correspondence, reports, presentations, meeting agendas, and meeting minutes.
• Coordinate meetings, events, travel arrangements, and conference logistics.
• Track project timelines, action items, and follow-up activities to ensure deadlines are met.
• Handle confidential and sensitive information with discretion and professionalism.
• Organize, compile, and distribute reports and presentations for leadership and operational teams.
• Support operational planning and special projects within Delaware Adult Residential Services.
• Maintain organized electronic files and ensure critical documents are accessible when needed.
• Follow up with leaders and stakeholders to ensure requests, reports, and project deliverables are completed on time.

• Bachelor's degree preferred.
• Minimum of five years of experience supporting executive‑level leadership.
• Strong organizational, time‑management, and problem‑solving skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities while maintaining exceptional attention to detail.
• High level of professionalism, discretion, and confidentiality.
• Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
• Experience in nonprofit, healthcare, human services, or IDD settings preferred.
• Knowledge of the IDD residential services field preferred; candidates with the ability and desire to learn quickly are encouraged to apply.
• Valid driver's license and ability to successfully complete required background screenings.

As part of our selection process, qualified candidates may be invited to complete a brief 12‑minute assessment that evaluates skills relevant to the position. Candidates who successfully complete the assessment will be considered for an interview with the hiring manager.

Ken Crest is proud to be an Equal Opportunity Employer.