Administrative Assistant

Administrative Assistant I

The Administrative Assistant provides comprehensive administrative support to students, families, and staff at Providence Creek Academy Charter School. This role is essential to maintaining efficient front office operations and fostering a welcoming, organized, and supportive school environment.

Qualities needed to thrive in this role:

• Relationship Building:
  Demonstrates the ability to build and maintain positive relationships with students, families, staff, and key stakeholders.
• Organizational Knowledge:
  Maintains a strong working knowledge of school climate, facilities, staff, systems, and daily operations.
• Dedication to Service:
  Exhibits a commitment to supporting staff and families while enhancing the overall culture and effectiveness of the school.
• Community Engagement:
  Builds and maintains relationships with vendors, former families, and neighboring schools.

Major responsibilities include:

• Manage the multi-line phone system, including coordinating repairs as needed.
• Record and maintain accurate attendance, tardy, and visitor logs.
• Monitor and support attendance processes, including tracking tardiness and truancy.
• Assist with the organization and maintenance of student records and files.
• Maintain and update daily dismissal lists.
• Coordinate mail pick-up and delivery with the Post Office as needed.
• Assist in planning and execution of safety drills, including fire and intruder drills.
• Participate in school events such as Open House and Meet & Greet as assigned.
• Provide tours for prospective students and families.
• Support the student pre-registration and registration process for grades K–8.
• Maintain and update staff and student security badges and building access.
• Deliver daily morning and afternoon announcements.
• Coordinate the preparation and distribution of awards and certificates.
• Monitor and track supply inventory and restocking needs.
• Acts as Executive Assistant to the Head of School, managing the calendar, preparing meeting agendas and minutes, drafting and revising documents, and performing other duties as assigned.
• Perform additional duties as assigned by administration.

Essential qualifications and skills:

• Education:
  
  Minimum of three (3) years of administrative support experience required. Associate's degree in Business or a related field preferred.
• Ability to communicate clearly and effectively with students, families, and staff at all levels.
• Strong understanding of and ability to follow established procedures, protocols, and policies.
• Excellent organizational skills with attention to detail and the ability to manage multiple tasks efficiently.

Compensation:
This position will require approximately 37.5 hours per week for a full 12 months.

Notes: A criminal background check is required. The successful candidate must demonstrate during the interview process an understanding of diversity, educational equity and multicultural education. This job description is not intended to be an all-inclusive list of duties and standards of the position. The selected candidate should expect to perform any other related activities needed to deliver the position's key duties and responsibilities and follow any other instructions as defined by his/her supervisor.

Providence Creek Academy is an equal opportunity employer. It does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, genetic information, marital status, disability, age or Vietnam Era veteran's status in employment or its programs and activities. All interested applicants should complete the application on (Use the "Apply for this Job" box below)..