Administrative Assistant Job Dover area,Delaware USA,Administrative/Clerical

Under administrative supervision, provide administrative support to the College of Business, Dean’s Office and Hospitality Tourism Management Department.

Assist in arranging travel, appointments and conferences

Composition and/or editing of correspondence and reports

Perform administrative tasks and maintaining day-to-day office activities

Input departmental and grant requisitions

Coordinate department activities

Maintain records and data related

Monitor departmental and grant budgets.

Assist in achieving department objectives

Work with Business and Finance to post and reconcile outstanding requisitions and purchase orders.

Assist in the annual review and submission process of proposed budgets from departments under the college

Closely monitor and oversee the day to day operation of the Innovation Café including accounting processes and procedures

Answer and direct phone calls

Organize and schedule meetings and appointments

Assist with the promotion and recruitment activities

Maintain contact lists

Provide general support to visitors, students, faculty, and staff

Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; and maintaining equipment inventories

Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

Receive, sort and distribute the mail

Other duties as assigned

Required Knowledge, Skills, and Abilities:

The individual in this job must possess these skills and abilities or be able to explain and demonstrate that they can perform the essential functions of the job, with or without reasonable accommodation using some other combination of skills and abilities:

Administrative ability.

Must be experienced in all aspects of administrative assistant duties.

Technical experience with Microsoft Suite (Word, Excel, PowerPoint, Publisher, Outlook) and Banner.

Excellent time management skills and ability to multi-task and prioritize work

Education:

High School Diploma

Successful experience:
Three years in field of administrative assistant preferably at a college or university.

The criteria for evaluation in this position include, but are not limited to, the following:

Demonstrate knowledge of the DSU Fundamentals.

Excellent oral and written communication skills.

Ability to interact with the public in a very professional and pleasant manner.

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