Administrative Assistant

SNA International, a world leader in forensics, biometrics, and identity intelligence, is currently looking for a bright and collaborative Administrative Assistant to assist the Division of Toxicology (DFT). SNA International’s team works together in pursuit of the same cause: to build a safe and just world by empowering organizations in the use of forensics, biometrics, and identity intelligence.

SNA International, a world leader in forensics, biometrics, and identity intelligence, is currently looking for a bright and collaborative Administrative Assistant to assist the Division of Toxicology (DFT). SNA International’s team works together in pursuit of the same cause: to build a safe and just world by empowering organizations in the use of forensics, biometrics, and identity intelligence. Qualified candidate will support the Division of Toxicology (DFT) and provide the professional and administrative support necessary to successfully carry out multiple daily operations related to the overall function of the division and Armed Forces Medical Examiner's System.

• This is a 100% onsite position located in Dover, DE

• Provide professional and administrative support necessary to successfully carry out multiple daily operations related to the overall effective functioning of the division to include serving as the primary point of contact for outside clients seeking information from the DFT, to include but not limited to, status updates on pending/finalized toxicology cases, litigation requests, legal consultations, and general requests for information. Receives and screens calls/visitors to the office.
• Ensure sensitive documents are handled in compliance with established administrative procedures and controls as the mission dictates.
• Manage the calendar for division meetings and maintains a schedule; provides scheduling of various meetings and conference room schedules for functions occurring in DFT. Arranges meetings and conferences including space, time, staff, agenda background material and deconflicts scheduled meetings as necessary.
• Perform primary records coordination for the Division and guidance on clerical, administrative, personal electronic record keeping policies and procedures in accordance with governing regulatory guidance; provide briefings, updates, training and assist members as needed.
• Establish and maintains both paper and electronic files of correspondence and reports; revises and disposes files in accordance with governing regulatory guidance; maintains ready reference files of frequently consulted regulations, policies, rosters, directives, and other material; and establishes and maintains lists and registers by various categories of persons or organizations frequently contacted. Manages the Electronic File Station for the Division.
• Perform audits on records compliance, prepares statistics, and reports findings to the Quality Assurance manager and/or division executive staff.
• Prepare final drafts and correspondence, documents and final reports from post-mortem, human performance, investigative and post-accident testing for signature of both civilian and military certifying scientists ensuring proper format, mathematical correctness, correct grammar, punctuation, and spelling that is conformance with DFT and AFMES policies.
• Perform miscellaneous clerical and administrative duties to include: faxing, sending or shipping correspondence, documents, or packages as required; makes photocopies of documents as required; distributing paperwork; delivering mail, or having delivery of memoranda, correspondence, packages; tracking records and paperwork.
• Scan signed case reports and input additional data to upload into the centralized database and ensures reports mailed via the postal system are properly packaged for privacy before release.
• Work with administrative staff from other offices to coordinate required changes in case reports and all corrective actions are properly documented as required.
• Conduct advance coordination and approval of visits by guests, inspectors, vendors, tours, etc., with the senior enlisted advisor, Public Affairs Office and laboratory…