State Procurement Officer

Summary Statement

The State Contract Procurement Officer I is responsible for supporting statewide procurement and contract management functions for the State of Delaware. This role involves assisting with the development, evaluation, and administration of centralized contracts for goods and non-professional services, ensuring compliance with procurement policies and procedures, preparing bid specifications and requests, conducting pre-bid meetings, evaluating vendor proposals, and facilitating contract awards.

The position also includes monitoring vendor performance, resolving contract issues, and providing consultation to state agencies, local governments, and other public entities on procurement activities.

Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.

• Manages existing centralized contracts to ensure compliance with terms of contract; monitors vendor performance and resolves contract disputes, complaints and price discrepancies; negotiates changes.
• Provides consultation services; interprets and explains applicable laws, rules, regulations, policies and procedures for contract development, monitoring, accounting, and auditing.
• Develops, reviews, plans and coordinates procurement activities such as writing bid specifications, developing Request for Proposals (RFP) and Invitations to Bid (ITB), advertising for bid, and recommending contract awards.
• Researches, analyzes and interprets technical aspects of bid specifications for goods and professional and non-professional service contracts.
• Develops proposal criteria in coordination with user agencies.
• Develops contract baselines, terms and conditions through market analysis.
• Conducts pre-bid meetings, facilitates RFP selection committee and participates on related procurement contract committees.
• Negotiates new contracts and contract extensions with vendors using best and final offer techniques and Request for Proposal procedures; recommends contract award, prepares award notice and notifies successful vendors.
• Recommends changes to existing state procurement and contract management processes.

JOB REQUIREMENTS for State Contract Procurement Officer I

• Six months experience in procurement services which includes purchasing goods and services in accordance with procurement procedures and contract specifications.
• Six months experience in contract management and control which includes ensuring compliance with terms of contracts; negotiating changes to existing contracts.
• Six months experience in interpreting laws, rules, regulations, standards, policies, and procedures.
• Knowledge of developing contracts for procurement of goods and services including researching and writing specifications, analyzing bids and recommending contract award.

Applicants must be legally authorized to work in the United States. The State of Delaware Executive Branch participates in the Federal E-Verify system where the State will provide the federal government with each new hire’s Form I-9 information to confirm that you are authorized to work in the U.S. For more information refer to our job seeker resources.

To learn more about the comprehensive benefit package please visit our website at (Use the "Apply for this Job" box below)./

The application and supplemental questionnaire are evaluated based upon a rating of your education, training and experience as they relate to the job requirements of the position. It is essential that you provide complete and accurate information on your application and the supplemental questionnaire to include dates of employment, job title and job duties. For education and training, list name of educational provider, training course titles and summary of course content.

Narrative information supplied in response to the questions must be supported by the information supplied on the application…