Senior Proposal Coordinator

Proposal Coordinator Senior

The Proposal Coordinator Senior supports the Proposal Manager with proposal development activities, including proposal document management. Oversees proposal publications, monitors progress, and establishes priorities and deadlines for production, including desktop publishing, graphics, and printing. Ensures proposal deliverables comply with all proposal preparation instructions specified in the RFP and supports the Proposal Manager in kickoffs, color team reviews, and other development activities.

• Analyzes RFP and develops/updates compliance matrix; creates proposal information document (PID)
• Develops proposal templates adhering to production requirements
• Creates writers’ documents based on the proposal database or Proposal Manager outline
• Develops and updates plans, schedules, materials, and files; tracks action items via RAIL to established suspense dates/times
• Provides direction for advanced desktop publishing functions, administrative support, security, control, and distribution of proposals or other documents; ensures quality assurance and control at all stages of preparation
• Oversees all proposal publication activities, including coordinating graphics, desktop publishing, proofreading, and production support of drafts, final submissions, and ENs, ensuring high quality standards
• Determines style, techniques, and medium best suited to produce desired effects and conform to production requirements
• Discusses graphics and text requirements at various stages, making necessary changes as determined by the customer; proofing work to minimize errors and reworks
• Develops Final Production Checklist
• Coordinates the production of print requests for proposal teams (RFP books, proposal volumes, and other artifacts) for kick-offs, color teams, and final print
• Coordinates final production of all deliverables, including assembly, book checks, packaging, and shipping
• Assists Proposal Managers in developing and updating proposal management plans as assigned
• Manages SharePoint proposal site content and user‑right access administration for SharePoint and Please Review; trains and assists team members in using the proposal template and electronic collaboration tools
• Prepares archives of proposals following final submission
• Works closely with customer/requestor to ensure job requirements meet company standards and customer satisfaction
• Troubleshoots computer and production equipment problems
• Performs other duties as assigned

• Works efficiently under multiple deadlines and changing priorities, producing a high volume of high‑quality material with attention to detail
• Strong knowledge of the English language; excellent grammar, writing, and proofreading skills
• Experience reading and analyzing Request for Proposals (RFPs)
• Working knowledge of industry‑standard proposal management processes
• Strong interpersonal skills and a team‑player attitude; comfortable working in a matrixed environment
• Adaptable to changing schedules in a fast‑paced and demanding environment
• Customer‑service oriented
• Demonstrated organizational skills, detail‑oriented; produces accurate work in a timely manner
• Excellent oral communication, conflict‑management, and diplomacy skills
• Experience coordinating with production teams and print services
• Proficiency with desktop publishing/graphics software such as Adobe Illustrator
• Advanced/expert knowledge of Microsoft applications (specifically Word)
• Knowledge of document production and file version control systems
• Knowledge of Department of Defense (DoD), U.S. Government structure, and agency acquisition procedures (preferred)

• Bachelor’s degree or additional education may be substituted for experience or additional experience may be substituted for education (generally 2 years of experience equals 1 year of education)
• Five or more years of experience developing proposals for major U.S. Government contracts or similar work experience
• Travel may be required up to 10% for onsite meetings
• U.S. Citizenship required

$90 - $110k

The compensation range listed for this position is provided as a good‑faith estimate. Actual…