Internal - Legal Administrative Specialist III - Criminal Division Felony Trial Unit - Sussex

Introduction

Delaware's Attorney General, the State's chief law enforcement officer, has a broad responsibility to combat crime, uphold civil rights, safeguard families, fight fraud, and protect consumers in the First State.

Delaware's Attorney General, the State's chief law enforcement officer, has a broad responsibility to combat crime, uphold civil rights, safeguard families, fight fraud, and protect consumers in the First State.

In meeting this mission, Attorney General Kathy Jennings is supported by teams of talented lawyers and staff in the Criminal, Civil, Family, Fraud and Consumer Protection, and Civil Rights and Public Trust Divisions. Each of the more than 500 staff members who work in the Office of the Attorney General is dedicated to serving all Delawareans with integrity and passion.

Deputy Attorneys General, with critical support from criminal special investigators, victim service specialists, paraprofessionals, and administrative staff, prosecute criminal cases, enforce consumer laws, provide counsel to state agencies, ensure the public's access to open government, protect the abused, and much more.

The Criminal Division seeks a Legal Administrative Specialist to provide clerical/administrative support to Deputy Attorneys General prosecuting cases in the Felony Trial Unit in Sussex County. Responsibilities include, but are not limited to, setting up case files, running criminal record checks, typing and preparing various documents, requesting reports, responding to discovery, managing calendars, filing documents, and preparing witness lists. This position will also participate in a rotation schedule to provide backup coverage for the main Criminal Division receptionist to cover lunch breaks and in the event of an absence.

• Internal Posting Only***************************************************

Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.

• Applies agency laws, rules, regulations, policies, and procedures in maintaining and processing agency information.
• Serves as a liaison with the public, clients, agency staff and others to exchange information and explain agency services, laws, rules, regulations, policies, and procedures.
• Assures effective coordination of operational functions for assigned unit/attorneys.
• Arranges for the delivery of legal paperwork.
• Types correspondence and legal paperwork.
• Schedules, coordinates, and confirms court dates, appointments, interviews, intakes, and meetings.
• Establishes tracking and monitoring systems and conducts follow up to ensure timely resolution of matters.
• Maintains and controls data and/or filing systems to ensure effective, accurate and easily retrievable legal documentation.

Applicants must have education, training and/or experience demonstrating competence in each of the following areas:

• Possession of an associate's degree or higher.
• Knowledge of legal terminology.

OR

• One year of experience in coordinating office activities such as planning/coordinating meetings or conferences; tracking workflow and follow up; composing meeting notes; directing clients/customers; explaining services to the public and customers/clients; establishing or maintaining filing/record systems.
• One year of experience in document processing which includes reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies and procedures, resolve deficiencies, interpret information, and track and monitor activities.
• One year of experience in using standard computer software programs for word processing, spreadsheets or databases.
• Six months experience in using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data.
• Knowledge of legal terminology.

Applicants must have education, training and/or experience demonstrating competence in each of the following areas:

• Possession of a bachelor's degree or higher.

OR

• Three years of experience in coordinating office activities such as planning/coordinating meetings or conferences; tracking workflow and follow up; composing meeting…