Accounts Payable Supervisor

Accounts Payable Supervisor (Accountant III)

Division:
Administration, Department of Safety, Accounting and Financial Reporting Bureau

Location:

33 Hazen Drive, Concord NH 03305

Pay: $25.40/hr – $34.14/hr (Trainee Status: $24.34/hr)

Summary: Plans, organizes, monitors and balances encumbrances of agency contracts, accounts payable, and Department of Safety appropriations for Capital Projects and manages the P‑Card processes for the Department.

• Education/
  
  Experience:
  
  Bachelor’s degree and 1 year of experience OR equivalently 5 years of education and experience after high school; education and experience must be in accounting, auditing, or a related field.
• License/Certification: None.
• Other Requirements: Must pass a fingerprint‑based criminal background check and motor vehicle record check.
• Trainee Option: Candidates with an equivalent combination of 4+ years of relevant education and experience after high school may be considered and hired in trainee status for this position.
• Preferred Qualifications: None.
• After‑Hire Requirements: None.
• Career Advancement: In‑Band and Broad Group Level advancement not available.

• Manages the Department of Safety P‑Card functions by supervising the technical use and training of the system and maintaining up‑to‑date knowledge of policies and procedures relating to the processing of purchasing transactions.
• Reviews, analyzes and approves requisitions submitted to Accounts Payable, ensuring purchasing rules are followed before forwarding to Department of Administrative Services for purchase order creation; verifies interface data, monitors monthly reports and corrects errors when necessary.
• Provides internal controls and reviews AP, RQ and P‑Card payment transaction data entry for proper account distribution and availability of funds; applies required approvals for payables, transfers or expenditures and encumbrance adjustments; authorizes approvals in the work system and approves payment in NHFirst to the bank system.
• Analyzes and prepares financial reports for appropriation expenditures on a monthly basis and for year‑end reporting.
• Analyzes account balances and prepares management reports on encumbrances to determine if liquidation is needed; approves transfer of funds and expenditure documents for copy center, warehouse and postage.
• Plans, assigns and directs the workflow of accounts payable staff in preparation of payment vouchers and transfers of expenditures; performs staff evaluations, approves leave, assists in disciplinary actions and hiring choices.
• Prepares and implements training and cross‑training of unit employees to ensure compliance with existing operating procedures and continuous workflow and process improvement.
• Works with vendors to resolve accounts payable issues and provides guidance to other divisions and agencies on similar issues.

• Health: HMO or POS Medical and Prescription Drug Benefits (value of State‑paid benefits varies based on plan).
• Dental:
  Dental Plan at minimal cost for employees and their families ($500–$1800 value).
• Flex Spending:
  Healthcare and childcare reimbursement accounts.
• Retirement:
  State‑defined benefit retirement plan and Deferred Compensation 457(b) plan (12.87% of pay).
• Life Insurance: $50,000 State‑paid life insurance plus additional low‑cost group life insurance.
• Work/life balance:
  Flexible schedules, paid holidays, generous leave plan.
• Wellness Program:
  Incentive‑based program (ability to earn up to $500).
• Other Benefits:
  See State‑paid benefits details at https://(Use the "Apply for this Job" box below)..

Equal Opportunity Employer – all qualified applicants will receive consideration for employment regardless of race, color, religion, sex, sexual orientation, gender identity, disability, veteran status, or any other protected characteristic.

TDD Access:
Relay NH 1‑800‑735‑2964.