Administrative Assistant & Front Desk Receptionist; Temp

Administrative Assistant & Front Desk Receptionist (Temp to Full-Time) Position Summary

The Administrative Assistant & Front Desk Receptionist serves as the first point of contact for visitors, clients, vendors, and associates, ensuring a professional, welcoming, and organized office environment. This role provides administrative and operational support across departments, assists with office coordination, and helps ensure the smooth day-to-day functioning of the office.

This position is being hired as a temporary role with the potential to transition into a regular full-time position. The temporary period will allow both the company and the successful candidate to evaluate long-term fit. Conversion to full-time employment will be based on performance, business needs, and organizational alignment. While a transition to full-time employment is possible, it is not guaranteed.

We anticipate available work through August 2026, at minimum.

Serve as the first point of contact for visitors, clients, vendors, and associates, providing a welcoming and professional experience.

Answer, screen, and direct incoming telephone calls, emails, and general inquiries.

Receive, sort, and distribute incoming mail, packages, and deliveries.

Provide administrative support to departments and leadership as needed.

Prepare, format, edit, and distribute correspondence, reports, presentations, and other documents.

Maintain electronic and paper filing systems to ensure records are accurate, organized, and easily accessible.

Schedule meetings, appointments, conference rooms, and other office resources as needed.

Assist with data entry and maintain accuracy of company records and databases.

Order, track, and maintain office supplies and inventory.

Assist in maintaining an organized, professional, and welcoming office environment.

Coordinate meeting logistics, catering, and special events as needed.

Support company communications and announcements as needed.

Excellent interpersonal, customer service, and communication skills.

Strong organizational skills with the ability to manage multiple priorities and deadlines.

High attention to detail and accuracy.

Ability to work independently while also collaborating effectively with others.

Proficiency in Microsoft applications.

Prior administrative, receptionist, or office support experience preferred.

Equal Opportunity Employer, including disabled and veterans.