Administrative Assistant II

Site:
Wentworth-Douglass Physician Corporation Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary This position is part time Wednesdays, Thursdays & Fridays 7:00am - 3:30pm in our Palliative Care department at Wentworth-Douglass Hospital/MGB in Dover, NH.The ideal candidate will have experience with checking patients in and out of a busy practice, coordinating appointments and working with excel for data entry purposes; previous healthcare experience preferred.

Summary:

Specializes in providing routine administrative and secretarial support as directed and under moderate supervision, for an individual, group, or department. Responsibilities may include coordination and scheduling, supplies and equipment ordering, meeting minutes, correspondence, Answer and transfer phone calls, prepare spreadsheets and presentations. Manage schedules, coordinate travel, conference calls, payroll and transcription. This is an intermediate-level support role.

Does this position require Patient Care? No

Essential Functions:

-Prepare reports, meeting minutes and correspondence.

-Create and edit documents, spreadsheets and presentations.

-Manage schedules, arrange appointments and itineraries.

-Coordinate meetings, travel, conference calls, and complete expense reports.

-Answer and transfer phone calls.

-May perform transcription and proofread and edit literature, prepare applications for department.

-Remain knowledgeable of business unit policies.

-May make contacts of a sensitive, complex, and confidential nature.

-Completes routine tasks under moderate supervision.

Qualifications Education High School Diploma or Equivalent required or Trade/Technical/Vocational Diploma Related Field of Study preferred Can this role accept experience in lieu of a degree? No Licenses and Credentials Experience Administrative Assistant or Secretarial Experience 2-3 years required Knowledge,

Skills and Abilities

- Proficiency with office procedures and equipment i.e. filing, copying, scanning, printing and faxing.

- Proficiency in MS Office.

- Ability to proofread and edit written documents.

- Ability to use phone system.

- Managing one's own time and the time of others.

- Strong verbal & written communication skills.

- Strong interpersonal, written and oral skills.

- Ability to use standard office equipment.

- Familiarity with medical terminology.

Additional Job Details (if applicable)
Remote Type Onsite Work  Location
789 Central Avenue Scheduled Weekly Hours
24

Employee Type Regular Work  Shift Day (United States of America)
Pay Range $17.71 - $24.40/Hourly Grade3

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications;

however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your…