Project Coordinator

Position Summary

The Project Coordinator plays a key role within the Transformation Office, supporting execution of Lighthouse's strategic priorities by independently managing smaller initiatives and providing operational and delivery support across larger programs. This role serves as both an execution lead for defined projects and a force multiplier for Program Managers and Transformation Office leadership by owning coordination, structure, documentation, and follow-through across the Transformation portfolio.

• Independent Project & Initiative Delivery
  • Independently manages and delivers small to medium-sized initiatives, projects, or work streams with defined scope, timelines, and outcomes, with periodic oversight from Transformation leadership.
  • Translates high-level objectives into actionable plans, milestones, and deliverables.
  • Develops, maintains, and actively manages project plans, schedules, risks, dependencies, and action tracking.
  • Drives execution through effective facilitation, accountability, and timely follow-through on commitments.
  • Proactively identifies risks, issues, or constraints, escalating appropriately and recommending mitigation options.
  • Supports change enablement by reinforcing new ways of working and supporting readiness and adoption activities tied to assigned initiatives.
• Team Support
  • Provides direct execution and coordination support to Program Managers and Transformation Office leadership on initiatives and programs.
  • Supports scheduling, meeting preparation, agenda development, and materials creation to enable productive working sessions and effective decision-making.
  • Manages defined work streams, action items, and interdependencies across cross-functional teams.
  • Partners with Program Managers and Transformation Office leadership to support change-related activities, including communications and follow-through on adoption actions.
  • Acts as a trusted member of the Transformation Office by reducing operational burden and enabling consistent execution.
• Transformation Office Documentation & Templates
  • Serves as the primary owner for creating, maintaining, and improving Transformation Office documentation, templates, and standard tools.
  • Maintains and evolves standard project plans, status reports, governance materials, and execution artifacts used across initiatives.
  • Ensures documentation is accurate, current, and consistently applied across the Transformation Office portfolio.
  • Identifies opportunities to improve standardization, clarity, and usability to support efficient execution and reporting.
• Enterprise Governance & Emerging Work
  • Supports enterprise governance routines and forums as required, including preparation of materials, tracking of decisions, and follow-up on actions.
  • Assists with intake, prioritization, and coordination of emerging initiatives or ad‑hoc requests aligned to Transformation Office objectives.
  • Provides flexible execution and coordination support for time‑sensitive or evolving work, adapting quickly while maintaining structure and delivery discipline.
• Communication & Reporting
  • Owns clear, concise project and initiative status updates for assigned work.
  • Prepares summaries, dashboards, and presentation materials to support leadership visibility and informed decision‑making.
  • Ensures stakeholders have timely access to accurate information, decisions, risks, and next steps.

• Demonstrated ability to independently manage smaller initiatives or projects end‑to‑end.
• Strong organizational and planning skills with attention to detail and follow‑through.
• Solid understanding of project and program management fundamentals.
• Proficiency in Microsoft 365 tools, including Excel, PowerPoint, Teams, and SharePoint.
• Strong written and verbal communication skills.
• Ability to operate effectively with limited day‑to‑day supervision in a dynamic environment.

• Bachelor's degree in Business, Operations, Organizational Leadership, or a related field preferred (or equivalent experience).
• 3‑5 years of experience in program coordination, project management, operations, or a related role.
• Experience independently running…