Engineering Intern

Overview

This temporary Office Support Assistant (Engineering Intern) position provides administrative and technical support to the Facilities Project Manager and City Engineer for City-owned buildings, parks, and recreation-related facilities. The position supports capital planning, asset management, and facilities maintenance operations through data collection, documentation, field observations, and coordination activities.

• Provide administrative and technical support to the Facilities Project Manager and City Engineer related to capital planning, capital improvement projects, facilities asset management, and ongoing maintenance operations
• Assist with data collection, organization, and analysis for facilities condition assessments, asset inventories, lifecycle tracking, maintenance planning, and capital improvement programming
• Support the development and maintenance of asset management records, including organizing project files, maintenance documentation, inspection records, and asset data within facilities management systems
• Attend project, planning, and coordination meetings with, or in place of, City staff; prepare clear, accurate, and well-organized written meeting notes, summaries, and minutes suitable for internal records and external distribution
• Assist in tracking project schedules, budgets, work orders, and consultant or contractor deliverables related to facilities, parks, and recreation projects
• Conduct field observations at City buildings, parks, and recreational facilities to confirm general conformance with project plans, specifications, maintenance standards, and schedules; document observations through clear written narratives and photographs
• Assist in the preparation of capital project, asset management, and maintenance-related documentation, including exhibits, scopes of work, cost estimates, reports, and presentation materials for staff, boards, and the public
• Utilize Geographic Information Systems (GIS), facilities management software, and other data management tools to support asset tracking, space planning, maintenance planning, and capital project documentation (experience preferred but not required)
• Coordinate and communicate effectively with City staff, consultants, contractors, and other stakeholders involved in facilities planning, construction, asset management, and maintenance activities
• Operate a City-provided vehicle to travel between facilities, parks, and project sites as required
• Adhere to applicable safety procedures and regulations when performing office and field work, including work in active maintenance or construction areas
• Perform other related duties as required

• Currently enrolled in a Facilities Management, Construction Management, Engineering, Architecture, or related degree program, with coursework in engineering disciplines (civil, mechanical, structural, or environmental) considered beneficial, at an accredited college or university
• Strong written communication skills, with the ability to produce clear, accurate, and well-organized meeting minutes, reports, summaries, and technical documentation
• Understanding of, or interest in, facilities asset management principles, including asset inventories, condition assessments, lifecycle planning, and documentation practices
• Strong organizational skills and attention to detail, particularly when managing data, records, and written materials
• Ability to collect, organize, analyze, and summarize technical and operational information
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Ability to communicate professionally and effectively with a variety of internal and external stakeholders
• Ability to work independently and collaboratively as part of a multidisciplinary team.

High School diploma or equivalent, required. Must hold a valid motor vehicle operator license.