Administrative Assistant Dover, NJ

Administrative Assistant

We are looking for an organized and proactive Administrative Assistant to support day-to-day business operations in Rockaway, New Jersey. This contract position with potential for a permanent role is ideal for someone who enjoys balancing office coordination, scheduling support, and general administrative work in a fast-paced environment. The person in this role will help keep operations running smoothly by managing priorities, handling communication, and assisting with both business and occasional personal support tasks.

Responsibilities:

• Coordinate annual commercial insurance renewals by working closely with brokers, tracking timelines, and gathering required documentation.
• Support daily office operations by maintaining supplies, arranging service needs, and ensuring shared equipment remains functional and available.
• Manage calendars, schedule meetings, reserve conference space, and help organize internal gatherings and company events.
• Provide front-desk and administrative support, including answering inbound calls, greeting visitors, and responding to routine requests.
• Handle data entry, maintain organized records, and prepare administrative documents with accuracy and attention to detail.
• Assist leadership with general administrative assignments and occasional personal support tasks as needed.
• Follow up on insurance-related items to help ensure timely responses, renewals, and policy administration.
• Contribute to an efficient office environment by monitoring administrative workflows and addressing day-to-day support needs.