Administrative Assistant

At FACS, our mission is to make environments safer and healthier for the people who live and work in them. As one of the nation's leading environmental health consulting firms, we help organizations protect their people, assets, and communities. We are built on purpose, partnership, and performance—delivering measurable impact with every client engagement.

Our Values

We live our mission through three core values:

• People First:Support our team and clients, promote professional growth, and value collaboration.
• Integrity of the Science:Deliver accurate, reliable results through objective, evidence-based practices.
• Client Relationships for Life:Build long-term partnerships and help clients address environmental health challenges.

Why Join Us

• Impact:Contribute meaningful work that empowers teams and drives results across the organization.
• Culture:Thrive in a collaborative, entrepreneurial, and mission-driven environment where your work matters.
• Growth:Innovate, develop your skills, and help shape the future of how we operate and deliver on our mission.
• Visibility:Partner directly with leadership and cross-functional teams to make a real difference.

Ranked "Best Places to Work" for five consecutive years, we invest in your success through training, mentorship, and support for professional certifications—so you can grow, thrive, and build a career with lasting impact.

The Part-Time Administrative Assistant helps keep the office organized, responsive, and running smoothly. This role provides broad administrative, office-operations, and project-support coordination.

Working Monday through Friday from 10:00 a.m. to 2:00 p.m., you will support daily office operations, client and project intake, scheduling, supply and equipment coordination, records management, employee onboarding, and a variety of administrative requests. The ideal candidate is organized, dependable, service-oriented, comfortable managing multiple priorities, and trusted to handle confidential information with care.

Primary Responsibilities

Serve as the primary point of contact for clients, visitors, vendors, and callers; provide professional, timely, and helpful customer service.

Answer, route, and document incoming phone calls and emails; provide scheduled coverage for shared call queues.

Support the daily operation of the office by maintaining organized, clean, and well-stocked work spaces, storage areas, and common areas.

Order and track office and field supplies, equipment, and materials; coordinate printer, copier, and other office-equipment repairs or service requests.

Receive, sort, distribute, and ship mail, packages, and documents using USPS, Fed Ex, UPS, and other carriers.

Create and maintain client accounts; verify contact, billing, and project information for accuracy.

Review project intake forms, schedule new projects, update project calendars, and communicate scheduling details to relevant staff.

Prepare, distribute, and track purchase orders; maintain organized digital project files, correspondence, and related documentation.

Assist with administrative processing for subpoenas, depositions, records requests, and litigation-related file close-outs, following established procedures.

Coordinate supply pickup and delivery with laboratory and field-service partners.

Maintain records for employee certifications, required training, medical evaluations, and other compliance-related documentation.

Support new-hire onboarding by preparing materials, coordinating administrative setup, and providing basic office and task training.

Arrange employee travel and hotel accommodations; collect, track, and submit expense reports on a weekly basis.

Coordinate with insurance providers to request and maintain certificates of insurance.

Partner with the Accounting team to support customer-service calls, email follow-up, and administrative requests.

Assist with staff presentations, training sessions, and courses by preparing copies, packets, supplies, and meeting-room setups.

Plan and coordinate office celebrations, employee-recognition activities, birthdays, holidays, milestones, BBQs, and other team events.

Provide general administrative support to the Local Director and coordinate routine office technology needs with IT.

Maintain confidentiality when handling client, employee, financial, project, and legal information.

Perform other related administrative and office-support duties as assigned

Qualifications

Two to three years of relevant administrative, office coordination, customer service, or…