Dispensary Assistant- IL- College of Dental Medicine

Summary

The Dispensary Assistant provides support in the dispensary and receiving area. The Dispensary Assistant is responsible for the dispensing, collecting, processing, and general care of dental instruments, equipment, and all supplies utilized in the Dental Clinic. The position reports to the Supervisor of Dispensary for the Dental Clinic and must be able to adapt to work schedule changes based on the hours of the clinic.

• Assist in the dispensing of all disposable and fixed assets such as instruments, equipment, and dental products to the Practice Assistants, students, and clinical faculty members as needed with a professional demeanor.
• Fill internal orders for the Dental Institute by utilizing the axiUm Inventory software.
• Process external orders which include obtaining and submitting invoices, entering UPC and product codes, updating pricing, dispensing back orders, track expiration dates, and returning defective goods.
• Perform inventory counts and report stock balance discrepancies to the Supervisor of Dispensary for resolution.
• Maintain the organization, cleanliness, and general appearance of the dispensary and central supply space and related storage facilities.
• Assist in the training of new employees.
• Troubleshoot equipment, perform maintenance, and send out repairs while keeping track of detailed information throughout our shared files.
• Ensure all equipment is returned to the dispensary in clean and excellent working condition.
• Must be able to multitask and fluctuate between floors for coverage.
• Assist with shelf organization for dispensary and receiving area.
• Participate in Dental Clinic meetings
• Consistently provide exceptional service to internal customers.
• Maintain a welcoming atmosphere to promote collegiality among student doctors, faculty, and staff.
• Assist with other duties within the clinic as assigned.

• Assist in the dispensing of all disposable and fixed assets such as instruments, equipment, and dental products to the Practice Assistants, students, and clinical faculty members as needed with a professional demeanor.
• Fill internal orders for the Dental Institute by utilizing the axiUm Inventory software.
• Process external orders which include obtaining and submitting invoices, entering UPC and product codes, updating pricing, dispensing back orders, track expiration dates, and returning defective goods.
• Perform inventory counts and report stock balance discrepancies to the Supervisor of Dispensary for resolution.
• Maintain the organization, cleanliness, and general appearance of the dispensary and central supply space and related storage facilities.
• Assist in the training of new employees.
• Troubleshoot equipment, perform maintenance, and send out repairs while keeping track of detailed information throughout our shared files.
• Ensure all equipment is returned to the dispensary in clean and excellent working condition.
• Must be able to multitask and fluctuate between floors for coverage.
• Assist with shelf organization for dispensary and receiving area.
• Participate in Dental Clinic meetings
• Consistently provide exceptional service to internal customers.
• Maintain a welcoming atmosphere to promote collegiality among student doctors, faculty, and staff.
• Assist with other duties within the clinic as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. This individual must be able to work in a constant state of alertness and in a safe manner and have regular, predictable, in-person attendance. Reasonable accommodations may be made to enable individuals with disabilities to perform the…