Materials Coordinator

Company Description

Millennia Professional Services Ltd. provides high-quality engineering and construction material testing services to public and private sector clients. The firm is known for strong client service, staff development, ethical practices, and reliability, supported by a culture of teamwork, respect, and trust. As an award-winning, minority-owned company founded in 2004, Millennia values collaboration with clients, project teams, and local communities. The organization is employee-focused, community-oriented, and environmentally responsible, with quality and excellence as core priorities.

Millennia operates across multiple regions, including Downers Grove, Morton, and Metro-East, IL, and St. Louis, MO.

the Materials Coordinator is a full-time, on-site role based in Downers Grove, IL. This position is responsible for managing, tracking, and coordinating all construction materials for compliance. This role ensures all materials are properly submitted, approved, tested, delivered, and documents to support project schedules and regulatory requirements.

• Prepare, submit, and track material submittals in accordance with requirements.
• Ensure all materials meet compliance.
• Coordinate with suppliers, subcontractors, and project engineers to obtain required documentation (mix designs, certifications, shop drawings, etc.)
• Maintain an up-to-date log of all submittals and approvals.

• Verify materials comply with sources and certifications.
• Maintain records of material certifications (e.g., steel, concrete, aggregates), mill test reports, buy America compliance (if applicable)
• Ensure documentation is ready for audits and inspections.

• Coordinate with inspectors and third-party labs for material testing.
• Track sampling and testing requirements (concrete, asphalt, soils, etc.).
• Monitor test results and flag any non-compliant materials.
• Assist with corrective actions when materials do not meet specification.

• Work with purchasing and field teams to schedule timely delivery of materials.
• Monitor inventory levels and ensure no delays to construction activities.
• Coordinate delivery logistics to align with project schedule and sequencing.

• Provide regular updates to the Project Manager and field staff on material status.
• Maintain material tracking logs and reports.
• Collaborate with Project Engineers, vendors and subcontractors

• Bachelor’s degree in Construction Management, Engineering, or related field (preferred).
• 5+ years of experience in construction/material coordination.
• Strong understanding of specifications and documentation processes.
• Familiarity with:
• Construction documentation and QA/QC procedures
• Strong organizational and communication skills.
• Ability to manage multiple submittals and deadlines simultaneously.
• Valid driver’s license
• Must be able to work independently
• Demonstrated ability to learn and apply technical concepts
• Strong communication skills - both written and verbally
• Flexibility to work extended or non-traditional hours as needed
• Proficient in MS Office including Word, Excel and Outlook
• Safety focus and attention to detail

We offer a competitive salary, bonus program, comprehensive benefits package, and a positive work environment.

Millennia Professional Services is an Aff...