Student Accounts Representative- IL- Student Financial Services
Listed on 2026-05-30
-
Finance & Banking
Accounts Receivable/ Collections, Bookkeeper/ Accounting Clerk -
Accounting
Accounting Assistant, Accounts Receivable/ Collections, Bookkeeper/ Accounting Clerk
Student Accounts Representative- IL
- Student Financial Services
Job Category: Staff
Requisition Number: STUDE
004407
- Posted:
May 27, 2026 - Full-Time
- On-site
- Rate: $23.31 USD per hour
Showing 1 location
The Student Accounts Representative works directly within the Office of Student Financial Services on all aspects of cash management, billing, receivables, and reconciliation, as well as departmental planning, with an emphasis on communication and customer service, under the general supervision of the Student Accounts Manager.
Essential Duties and Responsibilities Operations- Process daily Student Accounts functions including cash management, deposits, journal entries, and reconciliations.
- Monitor student accounts receivable (AR) activity.
- Assist with direct deposit processing and account maintenance.
- Assist with monthly/quarterly reconciliation.
- Support invoicing and follow-up for scholarships, VA benefits, Military, National Health Service Corps (NHSC), Vocational Rehabilitation, reserve accounts, and 529 plans.
- Assist students and authorized third parties with billing questions.
- Collaborate with campus departments on financial matters.
- Support monthly and quarterly reconciliation processes.
- Administrator the Brinks 24
Seven and check scanner processes. - Communicate with campus Departments (i.e., Student Services, Business Office) on fiscal issues.
- Complete and analyze management reports as required.
- Assist Student Accounts Supervisor on various projects as assigned.
- Pro-actively identify risks and roadblocks that need to be addressed; identify and detail creative solutions and provide preliminary recommendations to minimize the impact of potential problems.
- Actively participate in the annual planning process to improve operations and advance departmental objectives.
- Assist with maintaining and updating the Student Accounts policy and procedure manuals.
- Assist with maintaining and updating the Student Accounts CARS tables.
- Assist Student Accounts Manager or Director of Student Financial Services on various projects as assigned.
The ideal candidate will have strong organizational skills, attention to detail, and the ability to manage multiple financial processes while delivering excellent customer service. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. This individual must have the ability to work in a constant state of alertness and safe manner and must have regular, predictable, in-person attendance.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
High school diploma or GED required;
Associate's degree in Management/Accounting or related field preferred. Must have 3-5 years working in an accounting, accounts receivable, financial aid, student accounts, or business/financial office role, preferably at a graduate institution. Previous experience with account reconciliations and journal entries is preferred.
Intermediate to advanced knowledge of Microsoft Office;
Outlook, Word, and Excel required.
Intermediate skills:
Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals; write routine reports and correspondence; speak effectively before groups of students, spouses, parents and employees.
Intermediate skills:
Ability to apply common sense to carry out instructions furnished in written, oral or diagram form; ability to handle problems involving several concrete variables in standardized situations.
Intermediate skills:
Ability to calculate figures and amounts such as discounts, interests, commissions, proportions, percentages, and area.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee is occasionally required to stand, regularly required to walk, reach with hands and arms, frequently required to sit, use hands to finger, handle, or feel, talk and hear. The employee…
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