Regulatory Affairs Analyst

Regulatory Affairs Analyst

The Regulatory Affairs Analyst is responsible for supporting regulatory compliance, food safety, and quality documentation by managing finished product specifications, technical product data, and regulatory information across multiple enterprise systems. This role partners closely with Quality Systems, Site Quality, Research & Development, Sales, Procurement, Operations, suppliers, and customers to ensure product specifications are accurate, complete, and compliant with customer requirements, regulatory standards, and company policies.

The analyst maintains product documentation within systems including SAP, Trace Gains, and Product Vision while supporting regulatory initiatives, special projects, and continuous process improvements in a fast-paced manufacturing environment.

This is a remote role; however, you must reside in the Downers Grove, IL area or near one of our plant locations.

Work Schedule:

• Monday - Friday
• 8-5

Key Responsibilities:

• Collaborate with customers and label suppliers to review, update, coordinate, and file finished good labels.
• Evaluate and approve new ingredients in coordination with Procurement and the Supplier Quality team.
• Enter raw material and finished good formula data into Product Vision for further nutritional work by Regulatory Affairs and Product Developers.
• Manage and maintain enterprise-wide Identity Preserved programs and audits (Organic, Gluten Free, Kosher, Halal, Non-GMO, etc).
• Maintain product specification information in customer portals and respond to customer requests.
• Manage regulatory documentation and filing within enterprise systems, including SAP, Trace Gains, Product Vision, and customer portals.
• Collaborate with customers, suppliers, Regulatory Affairs, Quality, R&D, Procurement, Sales, Operations, and other cross-functional teams to obtain technical information and ensure compliance with customer requirements, regulatory standards, and company policies.
• Coordinate information gathering across multiple departments to support timely completion of documentation.
• Support food safety and quality functions through accurate data management within enterprise systems.
• Assist the Regulatory Affairs team with special projects and provide backup support for Regulatory Affairs Analyst responsibilities as needed.
• Apply quality strategies and priorities to support continuous improvement initiatives and organizational objectives.
• Communicate project status, priorities, and business impacts effectively to stakeholders.
• Follow Good Manufacturing Practices (GMPs), HACCP principles, food safety standards, and all company safety, health, environmental, and quality policies.

Qualifications:

• Associate's or Bachelor's degree in Food Science, Regulatory Affairs, Quality Assurance, Biology, Chemistry, or a related technical field preferred.
• 3–5 years of experience in data entry, technical product documentation, specification management, or related administrative functions.
• 1–3 years of experience supporting Regulatory Affairs, Research & Development, Food Safety, or Quality in a food manufacturing environment.
• Experience working within Good Manufacturing Practices (GMPs) and Hazard Analysis and Critical Control Points (HACCP) programs preferred.

Knowledge & Technical

Skills:

• Working knowledge of food manufacturing processes, product specifications, ingredient documentation, and regulatory compliance.
• Experience using SAP, Trace Gains, Product Vision, customer portals, and Microsoft Office Suite, particularly Excel and PowerPoint.
• Understanding of food safety, quality systems, labeling, ingredient documentation, and specification management.
• Strong analytical, organizational, and problem-solving skills with exceptional attention to detail.
• Excellent written, verbal, presentation, and interpersonal communication skills.
• Ability to maintain confidentiality while managing sensitive product and regulatory information.

Competency:

• Strong organizational and project coordination skills with the ability to manage multiple priorities and deadlines.
• Ability to work independently while collaborating effectively across cross-functional teams.
• Demonstrated initiative, self-confidence,…