Payroll Specialist

Title:

Payroll Specialist

Reports to:

Accounting Manager

Fuji Food Products, Inc. is a leader in fresh, ready-to-eat meals, best known for our Fuji San sushi kiosks found in grocery stores, warehouse clubs, universities, and more. Since 1990, we’ve brought handcrafted, high-quality sushi and Asian-inspired cuisine to communities across the country.

As part of the Meruelo Group since 2009, we’ve grown into a national brand with state-of-the-art kitchens and a strong commitment to food safety, sustainability, and great taste. Our team is passionate about delivering fresh, chef-made meals that are both convenient and delicious.

We are seeking a highly organized and detail-oriented Payroll Specialist to oversee our company’s payroll operations. You will be responsible for the end-to-end processing of payroll, ensuring compliance with all local, state, and federal regulations. The ideal candidate possesses a strong financial aptitude, proficiency in modern payroll software, and the ability to handle sensitive information with confidentiality. The Payroll Specialist processes bi-weekly payroll for exempt and non-exempt employees utilizing the ADP Workforce Now system.

The individual is responsible for the accuracy of payroll.

• Reviews regularly timecards for missing punches, approvals, or discrepancies.
• Checks timecards for completeness and accuracy and coordinates corrections with supervisors and managers.
• Ensures that payroll is accurate and processed on a timely basis.
• Provides quick resolution to payroll discrepancies. Research discrepancies effectively, make appropriate corrections, and respond promptly to inquiries from managers and employees.
• Make 401 (k) payments and adjustments.
• Develops and distributes custom payroll reports.
• Ensure Payroll Action Forms are processed accordingly, including but not limited to new hires, transfers, and promotions.
• Reconciles benefits payments, including but not not limited to life insurance and Voluntary employee deductions.
• Reconciles temporary agency invoices.
• Audits timecard approvals by employees.
• Reviews and processes payments to adhere to state regulations and company policies.
• Calculates overtime, pay rate differential, and other applicable special pay calculations.
• Places to stop payments and direct deposit reversals as needed.
• Prepares and balances pay data and manual adjustment batches.
• Calculating and processing manual checks as needed.
• Validates payroll preview data using various reports and Excel templates and completes corrections prior to transmission.
• Audit employee expense reports in SAP Concur for completeness and compliance prior to reimbursement through ADP
• Maintain employee training records by updating the E-Compliance system with completed safety training information.
• Process Travel Request Form (TRF) for Signatures from the Dept Head and Final form from the CEO.
• Reconcile and submit records for every payroll
• Maintains effective working relationships with other departments.
• Assists with handling employee questions.
• Calculates retroactive pay adjustments.
• Assist managers and employees with timecard procedure inquiries and training.
• Calculates paid time off accrual adjustments.
• Add New Team Members on Time Clock and/or ADP.
• Assist Team Members with any ADP issues.
• Act as liaison with outside payroll vendors for accurate and timely payroll processing, problem resolution, and error corrections; participates in the evaluation of payroll system products and companies and makes recommendations for changes.
• Maintains orderly payroll records in compliance with state and federal record retention laws.
• Performs and assists with other payroll and accounting-related duties as assigned.
• Maintains a very high level of ethics and confidentiality of payroll and personnel information.

• Collaborate with other staff to support and enable the department to meet overall goals and objectives.
• Supports the Human Resources department with special projects.
• Perform other duties as required.

• High School Diploma Required.
• Associate or bachelor’s degree in accounting preferred.
• Five years of payroll experience or a…